SUBJECT/RECOMMENDATION:
Title
Ratify and confirm a purchase order with Tetra Tech, Inc. of Maitland, FL, for substantial damage assessment as a result of Hurricanes Helene and Milton in an amount not to exceed $1,517,563.20 pursuant to RFP 54-22. (consent)
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SUMMARY:
On February 2, 2023, City Council approved an agreement with Tetra Tech, Inc. of Maitland, Florida, for technical and professional services in response to Request for Proposal (RFP) 54-22, Disaster Recovery Consulting Services.
The Planning and Development Department requests City Council to ratify and confirm this purchase order for Task Order 4, allocating up to $1,517,563.20 for damage assessment assistance. Due to the urgency of completing the substantial damage estimating (SDE) process, as mandated by the National Floodplain Insurance Program, and the potential presence of undocumented hazardous conditions in the community, the City Manager authorized this task order pursuant to the emergency purchasing provisions of Clearwater Code of Ordinances Section 2.563(1)(k).
Tetra Tech will provide technical support in assessing the impacts of damages to structures within the Special Flood Hazard Areas (SFHA). This work will emphasize field assessments and data collection to meet FEMA’s criteria for substantial damage determinations, while also aiding in the expedited review of building plans and permit issuance for structures affected by Hurricanes Helene and Milton. This task order includes the following components:
• Task 1 - Project Management
• Task 2 - Data Collection and Assessment
• Task 3 - Support for Appeals Process
• Task 4 - Building Plans Examiner Support
• Task 5 - Technical Assistance
• Task 6 - Next Steps and Project Closeouts
Under Section 1206 of the Disaster Recovery Reform Act (DRRA), FEMA is authorized to supply communities with resources to efficiently administer and enforce state and locally adopted building codes and floodplain management ordinances for up to 180 days following the disaster declaration date. Eligible activities covered in this task order may qualify for reimbursement through FEMA’s Public Assistance Category G project when applicable criteria are met.
APPROPRIATION CODE AND AMOUNT:
This purchase order will be coded to cost code 1817525-530100-D2402, Professional Services - Hurricane Helene. Reimbursements from FEMA are anticipated, these expenditures will be covered by Special Program Fund and/or General Fund reserves.
STRATEGIC PRIORITY:
Foster safe and healthy communities through first-class public safety and emergency response services.
