SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order increase and extension to David Nelson Construction Company of Palm Harbor, Florida for 2021 Stormwater Repairs on a unit price basis in the not-to-exceed amount of $3,000,000.00 through December 31, 2025, pursuant to ITB 20-0029-EN, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The intent of this project is to establish an annual contract for as-needed stormwater infrastructure improvements and repairs, including but not limited to repair and replacement of existing stormwater pipe networks, erosion mitigation with use of gabions or appropriate slope stability procedures, and addition of new stormwater infrastructure to help alleviate localized flooding and emergency repairs.
Projects covered by this contract will be of size and scale not feasible for city forces to complete.
September 3, 2020, City Council approved the 2021 Annual Stormwater Repair contract to David Nelson pursuant to Invitation to bid 20-0029-EN for one year with an option for three additional one-year renewal terms on a unit price basis.
August 21, 2024, the City Manager approved Administrative Change Order 1, extending the project date by 90 days.
The Public Works Department (PWD) is requesting a one-year extension of this contract to complete ongoing repairs and address damage caused by Hurricanes Helene and Milton, as well as any additional repairs that may arise, until a new Stormwater Maintenance contract is established. Since this contract was awarded through a competitive bidding process and extension of the contract by council is permitted by our purchasing rules, staff believes it will be a more favorable method of procurement than using a CMAR from a continuing contract when seeking FEMA reimbursement for storm related repairs. PWD remains focused on maximizing opportunities for FEMA reimbursement for damages.
This is a unit price contract not to exceed $3,000,000.00. The Engineering Division was able to negotiate with the contractor who agreed to a unit price increase based on the Consumer Price Index of 3.3% increase from 2020 bid prices.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-CNSTRC
Funds are available in capital improvement project ENST180001, Storm System Improvements, to fund this contract. This project is funded by Stormwater Revenues.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. 1.4 Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services. 1.5 Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers. 4.1 Support proactive climate resiliency strategies based in science to protect natural and built environments from impacts associated with sea level rise
