SUBJECT/RECOMMENDATION:
Title
Authorize a Purchase Order to Keystone Excavators, Inc. of Oldsmar, FL, for the reconstruction of Parking Lot 36 located at 4 Rockaway Street in the amount of $765,424.75 pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563 (1)(d), Impractical, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
During Hurricane Helene, Parking Lot 36 (Rockaway Lot) incurred severe damage due to historic level storm surge. The strong currents created two large craters and undermined existing sidewalk and wall foundation. Additionally, the storm surge severely damaged the pavement, sidewalk, sand wall, and other miscellaneous structures within Parking Lot 36.
Immediately after Helene, the lot was used for sand sifting operations and staging. Currently, the western portion of the lot remains closed due to damage, while the eastern portion is open for public parking. This is not an ideal situation, as it limits Clearwater Beach visitors available parking, decreases parking revenue, and impacts local businesses in the subject lot’s vicinity. Immediate repairs are needed to re-open the lot to the public.
Due to the limited time constraint to repair Parking Lot 36 prior to the busy season, it is impractical to formally bid the full scope of the project, and/or have multiple contractors present on site concurrently.
The City is losing around $25,000.00 per month in parking revenue by not having the lot open as well as the optics of having the damaged area next to the beach. Adjacent business owners are very interested in getting the additional parking restored as quickly as possible. This approach allows the City to restore the lot quickest.
Keystone currently has an active contact with the City of Largo, Contract No.24-B-784, Valid through February 25, 2025. Authorization is requested to piggyback on this contract for the immediate repairs of Parking Lot 36, totaling $709,399.75, along with $56,025.00 for additional expenses considered impractical ($33,465.00 demolition of the existing wall, $7,260.00 for pavement striping and $15,300.00 bonding). Given the limited space, having two contractors simultaneously on the site and incurring additional mobilization costs would not be practical.
Immediate repairs of Parking Lot 36 consist of demolition of damaged structures such as walls, sidewalk, de-commissioning of solid waste vaults, backfilling and compaction of soils within large depressions, pavement reconstruction, and parking lot re-striping. To limit the use of non-competitive bid items for the subject reconstruction/repairs, structural fill, necessary to backfill the depressions, will be provided by David Nelson Construction Company, under the active Annual Maintenance Stormwater Repair Contract. Nelson will be providing the fill material only and will not be performing any reconstruction work, nor will be present at the site simultaneously with Keystone. Structural fill is necessary to backfill the depressions present at the site, as well as for regrading of the site to re-establish adequate stormwater drainage. This fill cost is estimated at $35,000.00, or approximately $800,424.75 for phase one of the project (the Keystone and Nelson scopes).
Repairs exclude re-building of the sand wall and its foundation. As well as the adjoining sidewalk panels, miscellaneous items such as showers, lighting structures, and its associated infrastructure. These items will be procured under a formal hard bid.
APPROPRIATION CODE AND AMOUNT:
3357335-546300-D2402 $765,424.75
This purchase order will be coded to Parking Fund capital project D2402, Hurricane Helene, and FEMA reimbursement will be attempted. This project will be funded by revenues from the Parking Enterprise Fund.
STRATEGIC PRIORITY:
[1.2] Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. [1.3] Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service
