SUBJECT/RECOMMENDATION:
Title
Approve an agreement between the City of Clearwater and the Clearwater Historical Society (CHS) for a grant in the amount of $12,000 annually from February 1, 2016 through October 31, 2018 to provide assistance for the preservation of local history and for the rehabilitation, renovation, maintenance and operation of the South Ward Elementary School property, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
At the August 17, 2015 meeting, the City Council determined that it is highly desirable and socially responsible to provide assistance for the preservation of local history and provide access to such to the citizens and visitors of Clearwater.
The Clearwater Historical Society has obtained access to the South Ward Elementary School through a lease agreement with the Pinellas County School District, in order to make this property habitable and operational for use as a historical museum and cultural center.
The overall goal of this facility is to provide for the collection, education, interpretation, maintenance and preservation related to historical objects and paraphernalia related to the history of the City of Clearwater and the greater Clearwater area.
Funds amounting $12,000 will be granted for three years to equate to a total not to exceed $36,000 to the Society at the start of each city fiscal year (October 1 - September 30), with the first payment to occur in February 2016, the second payment to occur in October 2017, and the final payment to occur in October 2018.
The funds granted by the City are to be used for the operation, maintenance, and purchase of capital items dedicated to the renovation, rehabilitation, and operation of the South Ward Elementary School property.
All expenditures made using city grant funds must be expended during the city fiscal year in which they were received. Qualifying expenditures must be approved by a city official prior to contracting or payment. A report of qualifying expenditures must be provided within thirty days of the end of each city fiscal year, or by October 30, whichever comes first.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 010-09100-581000-511, Payment to Agencies, to fund this agreement.
USE OF RESERVE FUNDS:
N/A