SUBJECT/RECOMMENDATION:
Title
Approve purchase orders to Joe Payne, Inc d/b/a JPI, Quorum Services LLC, and Willdan Engineering for Building Inspection and Plan Review Services in the cumulative annual amount of $1,250,000.00 for the initial term of October 1, 2026 through September 30, 2027, with four, one-year renewal options pursuant to Invitation to Bid (ITB) No. 50-26 and authorize the appropriate officials to execute same.
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SUMMARY:
The Planning & Development Department requests authorization to award purchase orders for building inspection and plan review services in accordance with Invitation to Bid (ITB) No. 50-26. This solicitation was issued to supplement the City’s staff by providing additional plan review and building inspection capacity. ITB No. 50-26 was formally advertised on July 7, 2026, and 11 responsive bids were received by the submission deadline of August 10, 2026. Following a comprehensive evaluation process, the lowest responsive and responsible bidders were identified based on pricing, qualifications, and demonstrated ability to support the department with the requisite licensed professionals required for private and public construction projects within the city.
The Planning & Development Department, in collaboration with the Procurement Division, recommends award to the following vendors under each service category:
Category 1: Inspection Services
• Primary: Quorum Services, LLC
• Secondary: Joe Payne, Inc. d/b/a JPI
• Tertiary: Willdan Engineering
Category 2: Plan Review Services
• Primary: Quorum Services, LLC
• Secondary: Joe Payne, Inc. d/b/a JPI
• Tertiary: Willdan Engineering
Vendors will be engaged on an as-needed basis according to their availability and the City’s operational needs. Availability includes having an appropriately licensed professional available to perform the required work. All personnel assigned to perform these services must possess the applicable license issued by the State of Florida Department of Business and Professional Regulation (DBPR).
City staff will first contact the primary vendor. If the primary vendor is unavailable or additional support is required, staff will proceed to the secondary vendor and then the tertiary vendor, as appropriate.
Staff requests flexibility to allocate the authorized cumulative annual amount of $1,250,000.00 among the vendors as needed during the initial one-year term and any renewal terms, in accordance with the City’s Code of Ordinances.
Daily requests for inspections and plan reviews fluctuate. Inspections are promised by the next business day, and plan reviews have been expedited to accommodate state statutes and previous Business Task Force recommendations. Open positions and fluctuating service demands create a need for contract personnel to maintain timely inspection and plan review services
APPROPRIATION CODE AND AMOUNT:
Funds are available in the Planning and Development Department cost code 0101430-530300, contractual services, to fund the current year of this contract. Future funding will be requested as part of the annual budget process.
The Planning and Development Department is funded by revenues from the General Fund.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
This contract supports the priority to deliver effective and efficient services by optimizing city assets and resources through the use of contracted staff to maintain service levels that meet demand and statutory standards.
