File #: ID#18-5177    Version: Name: Approve the purchase of fleet replacement and repair parts for FY 18/19
Type: Action Item Status: Passed
File created: 9/18/2018 In control: Solid Waste
On agenda: 10/4/2018 Final action: 10/4/2018
Title: Approve the purchase of vehicle parts for heavy and light duty vehicles and equipment approved in the 18/19 Fiscal Year Budget, per the pricing, terms and conditions of the following contracts, sole source vendors, specialty parts vendors and other vendors in accordance with City Code of Ordinances, Section 2.564 (1)(d) Other Government Entities Bid, for a not to exceed total of $1,400,000, and authorize the appropriate officials to execute same.
Attachments: 1. Hillsborough Schools ITB #13136-DST.pdf, 2. Hillsborough Schools 15-060-02 RN.pdf, 3. Hernando 18-060-08PB.pdf, 4. City of Miami 249240[18].pdf, 5. Parts Vendor Spreadsheet for Agenda Item_18-5177.pdf

SUBJECT/RECOMMENDATION:

Title

Approve the purchase of vehicle parts for heavy and light duty vehicles and equipment approved in the 18/19 Fiscal Year Budget, per the pricing, terms and conditions of the following contracts, sole source vendors, specialty parts vendors and other vendors in accordance with City Code of Ordinances, Section 2.564 (1)(d) Other Government Entities Bid, for a not to exceed total of $1,400,000, and authorize the appropriate officials to execute same.

Body

SUMMARY: 

•                     City of Miami 249240(18) expires 12/21/18 (Parts House)

The City of Miami contract is being rebid and we will transition to the new contract when it is awarded.

•                     Hillsborough County Schools ITB#13136-DST expires 09/30/19 (Fleet Products)

•                     Hillsborough County Schools ITB#15-060-02 expires 08/12/19 (Sunstate)

•                     Hernando County Schools 18-060-08 expires 09/06/20 (Napa)

 

There is an estimated 18% of the annual parts budget that is not spent with sole source vendors or piggyback off various contracts.  13% of smaller dollar purchases under $2,500 are paid with p-cards, while the remaining 5% are quotes. Additional vendors will be engaged if needed. Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.

 

APPROPRIATION CODE AND AMOUNT:

5666611-550600

These funds are available in the operating expense of fleet maintenance as budgeted in fiscal year 18/19.