SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Jeffrey Allen, Inc of Tampa, FL for the purchase of eleven 2026 Club Car Carryall 1700D 4WD Carts in the amount of $248,439.84 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), piggyback; authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interest; declare G5263 G5264 G5265 G5266 G5267 G5268 G5269 G5270 G5271 G5272 and G5273 surplus and authorize disposal by auction or trade-in pursuant to Code Sections 2.623(6) and (7), whichever is deemed to be in the City’s best interest, and authorize the appropriate officials to execute same.
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SUMMARY:
The Parks and Recreation Department uses utility carts to support daily maintenance operations on Clearwater Beach. Eleven carts are listed on the Vehicle Replacement List (VRL) for Fiscal Year 2027. Due to continuous exposure to salt, wind, and heavy daily use, these units typically require replacement on a 36-month cycle.
The General Services Department, in coordination with the Parks and Recreation Department, requests authorization for an expenditure not to exceed $248,439.84 for the purchase of 11 2026 Club Car Carryall 1700 carts. The estimated lead time is four to six weeks.
Pricing is based on a competitively awarded contract through the Omnia Partners, Contract No. EV-2671-01, which is valid through December 31,2026. Authorization is requested to piggyback this contract pursuant to Clearwater Code of Ordinances Section 2.563(1)(c). Jeffrey-Allen is a servicing dealer under this contract.
If it is determined that disposal by auction is in the City’s best interest, units G5263 G5264 G5265 G5266 G5267 G5268 G5269 G5270 G5271 G5272 and G5273 will be declared surplus and sent to Royal Auction Group, which was competitively solicited by Pinellas County under Contract No. 190-537-R, valid through November 16, 2027.
APPROPRIATION CODE AND AMOUNT:
3667366-564100-L1910.
This purchase order will be coded to capital project L1910, Garage Motorized Equipment Replacement, planned for short-term (three-year) financing via interfund loan. Funding for future debt payments will be included in the Parks and Recreation operating budget, funded by General Fund revenues.
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance Government (1.2) and continue to provide Superior Public Service.
