SUBJECT/RECOMMENDATION:
Title
Approve an increase to the purchase order to Inliner Solutions, LLC, of Sanford, FL, for Stormwater Pipe Lining (Section C) in the amount of $1,600,000.00 increasing the contract from $500,000.00 to $2,100,000.00 on a unit price basis pursuant to Invitation to Bid (ITB) 23-0036-EN and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Stormwater infrastructure requires annual maintenance to keep the system flowing as designed. Over time, a stormwater system degrades, and requires a full replacement of the pipe system, which is expensive and impactful to the public, requiring excavating roadways. This type of replacement is very disruptive to residents and is more expensive than some of the newer technologies that allow the system life to be extended. Performing maintenance repairs increases life span and prevents structural failure of the stormwater conveyance system components. Installing liners (essentially a pipe inside a pipe) can be done without excavating, making it far less disruptive and more cost effective. This type of repair is often preferred, as long as pipe sizes do not require enlarging or the pipes have not degraded too much that the liners cannot be properly installed.
March 7,2024, City Council approved the annual Stormwater Pipe Lining (Section C) in the annual amount of $500,000.00 to Inliner Solutions. However, recent evaluation of the stormwater system associated with heavy rains and flooding events have revealed the necessity to perform additional maintenance.
In an effort to reduce overall costs, Stormwater Maintenance requests approval to increase the planned amount to be lined. This approach will result in significant overall savings to the city instead of more costly emergency repairs that can also be disruptive to residents and businesses. Public Works Department identified a couple of planned projects that could be executed in a more cost-effective manner to free up additional funds for this added lining. Pipe lining is planned to be a recurring annual budget item until the backlog is eliminated.
Change order 1 increases this “unit-price” contract from $500,000.00 per year to a not to exceed total of $2,100,000.00 for year one. Inliner has completed high quality work for the city, is responsive and their unit prices are similar to other active contracts. City has a significant backlog of corrugated metal pipe that needs to be lined to prevent failures.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-CNSTRC $1,600,000.00
A third quarter budget amendment will transfer $1,000,000.00 of Stormwater Revenue from Capital Improvement Project ENST180002, Allens Creek, to ENST180001, Storm System Improvements, to fund the balance needed for this purchase order increase. These projects are funded by revenues from the Stormwater Utility Enterprise Fund.
STRATEGIC PRIORITY:
Repair public infrastructure using cost-effective methods. Ensures responsive levels of service by properly maintaining stormwater infrastructure prior to failure. Provide safe and healthy communities by reducing flooding hazards. Embracing culture of innovation by utilizing cost-savings technologies that are less disruptive to residents and businesses. Preserving community well-being by avoiding more evasive road excavations to replace deteriorated pipes.
