SUBJECT/RECOMMENDATION:
Title
Approve a Work Authorization with Register Construction and Engineering, Inc. for Pre-Construction and Technical Services related to the Clearwater Executive Airport North Hangar project in the amount of $63,666.00 pursuant to RFQ 51-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On January 12, 2023, City Council approved the Lease and Property Operating Agreement (Operating Agreement) with FlyUSA to manage the Clearwater Executive Airport. Council subsequently approved the First Amendment to the Operating Agreement on March 7, 2024. As part of that agreement, FlyUSA committed to the development of new corporate hangars to support business aviation growth at the airport and agreed to reimburse the City for required local match funding associated with state grant participation.
Following execution of the lease agreement, Council approved a Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) for the design of corporate hangars at Clearwater Executive Airport. The design JPA provided an 80% state grant funding with a 20% local match. Pursuant to the Operating Agreement, FlyUSA is responsible for reimbursing the City for the required local share.
Council subsequently approved an additional FDOT Joint Participation Agreement for the construction phase of the corporate hangar project. The construction JPA provides a 50% state grant funding with a 50% local match. In accordance with the Operating Agreement, FlyUSA will reimburse the City for the local match portion associated with the construction funding.
To advance the North Hangar project toward establishment of a Guaranteed Maximum Price (GMP) and prepare the project for permitting and construction, staff is recommending approval of a Work Authorization under RFQ 51-24, Construction Manager at Risk (CMAR) Continuing Services Contract with Register Construction & Engineering, Inc. in the amount of $63,666.00.
These pre-construction services include technical development, engineering coordination, constructability review, and permitting support necessary to refine project scope, validate costs, and prepare for GMP establishment. This phased approach promotes cost certainty and efficient project delivery consistent with the City’s CMAR procurement method previously authorized by Council.
FlyUSA will reimburse the City for the applicable local match portion associated with the grant-funded components of this project in accordance with the Operating Agreement.
This Work Authorization represents the first in a series of actions required to fully implement the North Hangar project. Subsequent items will be presented to Council for approval, including establishment of the Guaranteed Maximum Price (GMP) and related construction phase authorizations. Each phase will be presented independently to ensure transparency, fiscal oversight, and compliance with grant requirements and FlyUSA lease obligations.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 302-G2401, Airpark Hangars - New, to fund this contract, funded by FDOT Grant revenue and reimbursements from FlyUSA.
STRATEGIC PRIORITY:
High Performing Government: 1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
Economic & Housing Opportunity: 2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local investment, supports Eco-friendly enterprises, and encourages high-quality job growth.
