SUBJECT/RECOMMENDATION:
Title
Authorize an increase on Contract 900280 to SHI International Corp. of Somerset, NJ for the license and services agreements with Microsoft, Inc. for cloud office management software licensing, software maintenance, cloud storage, cloud services and professional services in an amount of $300,000.00 for a new not-to-exceed amount of $2,175,000.00 for the remainder of the term ending June 30, 2023, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City migrated to Microsoft’s Office 365 Cloud Services in 2017. The terms of the Microsoft services and licensing model requires that the City annually review and update license subscriptions and adjust subscription fees for each user accessing the MS Office Suite products via the internet.
The contract modifications include additional cloud-based administration and security features for the City’s Azure, Office365 and SharePoint environments. This increase will cover all software licensing and maintenance for the remaining contract term and includes a contingency of approximately $60,000.00.
SHI International was selected through a piggyback off the State of Florida contract which was approved by Council on June 14, 2017 for a six-year term in the amount of $1,582,114.90. On June 7, 2018, Council authorized an increase of $292,885.10 bringing the contract total to $1,875,000.00 for cloud office management software licensing, software maintenance, cloud storage, cloud services and professional services. With this increase, the total amount for the remainder of the contract term will be $2,175,000.00. SHI International is the State’s sole provider of Microsoft Licensing.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology Admin Services budget for the current support year, and out years will also be included and charged back to user departments in the respective Information Technology Admin Services budgets.