SUBJECT/RECOMMENDATION:
Title
Award purchase orders to Performance Wrapz, LLC dba Wraps Direct and Sign-Age of Tampa Bay, Inc. for city-wide purchase and installation of aluminum signage in the cumulative annual amount of $275,000.00 for initial term of July 1, 2024 through June 30, 2025, with two, one year renewal options pursuant to Invitation to Bid 31-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid #31-24 Purchase and Installation of Aluminum Signage was released on March 29, 2024, and the city received four responsive responses on April 30, 2024. The Parks & Recreation Department and the City’s Procurement Division evaluated each of the four submissions and determined that the two noted companies meet the requirements of the city.
The recommended award is as follows:
Performance Wrapz, LLC d/b/a Wraps Direct: Primary for:
Segment 1: Parks & Recreation Signage No Installation/Installation 1.A - 1.U
Segment 2: Other City Signage w/Installation 2.A - 2.P
Segment 2: Other City Signage No Installation/Installation 2.AA - 2.PP
Segment 3: Miscellaneous w/Installation 3.A - 3.C
Sign-Age of Tampa Bay, Inc: Primary for:
Segment 2: Other City Signage No Installation 2.A - 2.P
Segment 2: Other City Signage No Installation/Installation 2.Q
Segment 2: Other City Signage No Installation 2.QQ
Segment 3: Miscellaneous No Installation 3.A - 3.C
These vendors represent the lowest most responsive and responsible bidders in accordance with this solicitation. To ensure a continuity of supply and flexibility in the ordering of product and/or services from the above listed vendors as a secondary source.
This contract will be used to provide parks informational signage, ID signs, and rule signs, and other city-wide facilities and projects among other departments as needed.
The Parks & Recreation Department estimates the annual expense of this contract at $200,000.00 from Parks & Recreation funding, and $75,000.00 from other city departments with two one-year renewal options. The Parks & Recreation Department will ensure that all requirements, including any applicable provision of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding for Parks and Recreation sign purchases will come from the Operating Supplies Fund #0101867-550400. Funding for other City Departments will come from various appropriated funds.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.3: Promote marketing and outreach strategies that encourage stake holder engagement, enhance community education, and build public trust.
• 4.2: Adopt renewable resource usage and waste reduction practices to ensure a vibrant City for current and future generations.
