SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors for the purchase of vehicle parts for heavy- and light-duty City vehicles and equipment in the cumulative amount of $1,250,000.00, for term October 1, 2025 through September 30, 2026, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same.
Body
SUMMARY:
The Fleet Division is responsible for the repair and maintenance of all city-owned vehicles and equipment. Historically, vehicle parts have been procured using a combination of piggyback contracts and single-source methods to ensure timely repairs and continuity of operations.
Staff is requesting authorization to purchase vehicle parts from the following vendors, using the procurement methods indicated:
Piggyback:
Amazon Com Inc., Omnia Partners with Prince William County Public Schools, VA, Contract No. R-TC-17006, On-Line Marketplace for the Purchases of Products and Services, valid through January 18, 2028.
Ring Power Corporation
• Department of Management Services Contract No. 22100000-21-STC Construction and Industrial Equipment valid through June 30, 2027
• Department of Management Services Contract No. 25101900-21-STC Agriculture and Lawn Equipment valid through December 31, 2026
Rush Truck Centers of Florida, Sourcewell Contract No. 032824-RTG Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services, valid through July 9, 2028.
Single Source:
Atmax Equipment, Environmental Products Group Inc., H Barber & Sons Inc., Mascap Dealer Holdings LLC, Ring Power Corporation (Cat products), Ten-8, and Wesco Turf Inc. Single source is being requested because the parts for the heavy and light duty city vehicles and equipment can only be obtained directly from that manufacturer or authorized representative. For example, MowerMax parts are available solely from the manufacturer Atmax.
Staff requests authorization to utilize additional piggyback options and single source contracts, as needed, subject to vetting and approval by the Procurement Division.
APPROPRIATION CODE AND AMOUNT:
Funding for this purchase is available in General Services-Fleet Maintenance cost code 5666611-550600, vehicle parts. The Fleet Maintenance division of General Services is funded by revenues from the Garage Fund, an internal service fund established to account for city-wide fleet purchases and maintenance.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objective 1.2. Fleet division operators maintain public infrastructure to deliver effective and efficient services by optimizing City assets and resources.
