SUBJECT/RECOMMENDATION:
Title
Award purchase orders to Big Earth Landscape Supply, Consolidated Resource Recovery, Inc, Ewing Irrigation Products Inc, Howard Fertilizer and Chemical Company Inc, SiteOne Landscape Supply and The SOS Team to supply and deliver various athletic field materials for Parks Beautification Infrastructure (PBI) and Athletic Field Maintenance Divisions in the cumulative annual amount of $300,000.00 for initial term of June 6, 2025 through June 5, 2026, with two, one-year renewal options pursuant to Invitation to Bid 06-25 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid # 06-25 Supply and Delivery of Various Athletic Field Materials was released on January 15,2025, and six submissions were received by February 18, 2025. Materials covered in this bid include athletic field marking chalk, infield mixes, various soil conditioners and miscellaneous athletic field and landscaping supplies. The purpose of this bid is to establish an as-needed term contract for these various athletic field materials on as needed basis.
The Parks & Recreation Department has reviewed all submissions and determined that Big Earth Landscape Supply, Consolidated Resource Recovery, Inc, Ewing Irrigation Products Inc, Howard Fertilizer & Chemical Company Inc, SiteOne Landscape Supply and The SOS Team, meet the requirements of the city. Awarding contracts to all six vendors will support continuity of supply and provide flexibility in procuring products as needed. Therefore, the Parks & Recreation Department recommends awarding contracts to the six vendors as listed below:
Big Earth Landscape Supply
• Primary Award: Item 7.02
• Secondary Award: Items 1.01, 4.01 and 4.06
Consolidated Resource and Recovery Inc
• Secondary Award: Item 4.05
Ewing Irrigation Products Inc
• Primary Award: Items 2.01, 3.01, 3.05, 6.02 and 7.01
• Secondary Award: Items 3.03, 3.04 and 6.01
Howard Fertilizer & Chemical Company Inc
• Primary Award: Items 4.05 and 4.06
• Secondary Award: Item 4.03 and 5.01
SiteOne Landscape Supply
• Primary Award: Items 1.01, 3.03, 3.04, 4.02, 4.03, 4.04, 5.01, and 6.01
• Secondary Award: Items 2.01, 3.05, 7.01, 8.01 and 8.02
The SOS Team
• Primary Award: 3.02, 4.01, 8.01 and 8.02
• Secondary Award: 3.01, 4.02, 4.04 and 7.02
The Parks & Recreation Department estimates the annual expense of this contract at $300,000.00. The Parks & Recreation Department will ensure that all requirements, including any applicable provision of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of Parks and Recreation cost centers which support Athletic Field Maint; 0101880, 0101881, 0101883, 0101884, 0101885, 0101886, 0101887, 0101888 & 0101889. The operations of the Parks and Recreation Department are funded by General Fund revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts;
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events;
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization; and
• 4.3: Protect the conservation of urban forests and public green spaces to promote biodiversity and reduce our carbon footprint.
