SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to CEC Motor and Utility Services of Palmetto, FL, Southeast Pump Specialist, Inc. of Augusta, GA and Tampa Armature Works dba Integrated Power Services of Riverview, FL for electric motor and pump repair services, in a cumulative annual not-to-exceed amount of $900,000.00 for the initial term of June 18, 2024 through June 17, 2025, with the option for three, one-year renewals pursuant to ITB 14-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Procurement released Invitation to Bid 14-24 for Electric Motor and Pump Repair Services on March 20, 2024, and received three responsive submissions by April 18, 2024. The aim of this bid was to engage capable contractors who could deliver repair services for electric motors, pumps, drives, gearboxes, compressors, centrifugal and positive displacement blowers as required. These services are essential for the operation of the City's three Wastewater Reclamation Facilities (WRFs), associated Lift Stations, as well as the three Water Production Facilities and their associated wells.
The Wastewater and Water utilities rely on an array of electric motors and pumps across their treatment facilities and systems. These components play a pivotal role in ensuring the smooth operation of water production and wastewater treatment across different stages of the process. With the passage of time, these motors and pumps necessitate regular inspection and maintenance services. Often, we can refurbish motors or pumps to prolong their operational lifespan and postpone the requirement for acquiring new equipment. However, there are instances where the expense of repairs surpasses the value, making it more cost-effective to replace the asset rather than refurbish the aging unit.
Authorization is requested to award to multiple contractors to ensure that Public Utilities secures the most competitive pricing and prompt, efficient repair services for electric motors and pumps across wastewater reclamation, water production, lift station, and well facilities. Our procurement strategy prioritizes cost-effectiveness by seeking the vendor offering the most competitive unit price for the required item. In instances where immediate availability is crucial to timely repairs, alternative vendors may be considered.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities’ cost centers, cost code 550400 Operating Supplies and materials, and 556200 Equipment Repairs & Maintenance.
STRATEGIC PRIORITY:
Establishing this contract meets the City’s strategic objective of Environmental Stewardship by ensuring our plants and facilities are always operational and running at peak capacity and performance, guarding against potential spills that could negatively impact our surrounding estuaries and community. It also satisfies the strategic objective of High Performing Government by providing a high level of service to our residents and maintaining vital infrastructure.
