SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Ten-8 Fire Equipment Inc of Bradenton FL, for the purchase of one new Pierce Heavy Duty Velocity Platform and one Pierce Heavy Duty Velocity Pumper in the amount of $3,497,068.01 pursuant to City Code of Ordinances Section 2.563(1)(c) Piggyback; declare G3405 (truck) and G3725 (engine) surplus effective upon receipt of the purchased apparatus and authorize disposal at auction or trade-in, whichever is deemed to be in the best interest of the City, pursuant to Code of Ordinances Section 2.623 (7) and (8); authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interests; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Clearwater Fire and Rescue is requesting authorization to purchase one Pierce Heavy Duty Platform (truck) and one Heavy Duty Pumper (engine).
Upon receipt of the new Pierce Heavy Duty Platform (T48), the current truck T48 (G5014), a 2020 Pierce Platform, will be moved to reserves and reserve unit RT48 (G3405), a 2006 Pierce Platform, will be retired and declared surplus.
Upon receipt of the new Pierce Heavy Duty Pumper (E45), the current frontline engine E45 (G4735), a 2019 Pierce Pumper, will be moved to reserves, and reserve unit RE5 (G3725), a 2010 Pierce Pumper, will be retired and declared surplus.
Authorization is requested to piggyback off Sourcewell Contract #082025-PMI, valid through December 8, 2029, with up to three, one-year renewal options. This piggyback contract provides a 5.5% discount off MSRP. Ten-8 Fire & Safety, LLC is an authorized dealer under this contract.
The purchase price for the two apparatus is $3,542,528.99. The City is receiving a multi-unit discount of $45,460.98 for purchasing both apparatus, resulting in a total purchase price of $3,497,068.01.
One Pierce Platform (truck) $2,302,757.00
One Pierce Pumper (engine) $1,239,771.99
Total before discount $3,542,528.99
Multi-unit discount ($45,460.98)
Total purchase price $3,497,068.01
The Department has determined the Heavy-Duty Pierce Velocity Pumper manufactured by Pierce Manufacturing meets the operational needs of the Department. A heavy-duty velocity pumper provides exceptional pumping water capability, enhanced storage, lower vehicle profile, and significantly upgrades the capabilities of the engine it replaces. Each fire station operates an engine, and the continued purchase of this type of apparatus type supports streamlined maintenance and operational familiarity.
The Department has utilized a platform truck at Fire Station 48 to serve Clearwater’s middle fire district area, as it provides enhanced storage capacity, greater versatility in heavy traffic, improved maneuverability in tight spaces, and upgraded operational capabilities that complement the tiller truck assigned to Fire Station 45.
The City will be reimbursed by the County for approximately 11.48% of the purchase cost, as the apparatus will support fire operations in unincorporated areas of the Clearwater Fire District.
Estimated annual operating costs are included in the Department’s operating budget and consist primarily of fuel and routine garage charges. Garage charges for the new apparatus are expected to be lower than those associated with the replaced units.
Early ordering of the apparatus is necessary due to the estimated four-year build time. The manufacturer’s estimated built and delivery timeframe is approximately 51 months following receipt of the City’s acceptance of the proposal. The City will coordinate with the vendor to ensure delivery aligns with available and budgeted funding. Funding for the platform truck (T48) and the engine (E45) is anticipated to be available in FY30.
APPROPRIATION CODE AND AMOUNT:
The purchase of the engine (E45) is budgeted in capital project 91218, Fire Engine Replacement, in fiscal year 2029/30 to be funded by Penny for Pinellas revenue and County Fire Tax reimbursement. The purchase of the aerial truck (T48) is budgeted in capital project C2509, FD Aerial Tiller Replacement, in fiscal year 2029/30 to be funded by short-term internal financing and County Fire Tax reimbursement.
USE OF RESERVE FUNDS:
NA
STRATEGIC PRIORITY:
1.4 Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
