SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Shade Systems, Inc., of Ocala, Florida for the purchase and installation of Athletic Shade Structures at Baycare Ballpark in an amount of $131,004.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Baycare Ballpark is the spring training home of the Philadelphia Phillies Baseball Club as well as the home of the Clearwater Threshers minor league baseball team.
One of the new regulations governing minor league baseball stadiums is a requirement to provide shade in the bullpen areas to protect ballplayers and coaches from the extreme heat. The current bullpens at Baycare Ballpark do not have shade structures to meet this requirement.
This contract will provide for the purchase and installation of an athletic shade structure system, including structural elements, canvas material, and associated construction. The proposed pricing with Shade Systems, Inc., in the amount of $128,793.00 has been established under a piggyback contract with the Volusia County School Board, pursuant to Contract No. #MTS-906BC: Playgrounds & Related Equipment, which has been extended through January 31, 2024. Shipping and handling in the amount of $2,211.00 is procured as impractical.
This contract is for a period of 14 weeks, to begin upon issuance of a notice to proceed and will be completed prior to the beginning of Spring Training 2024.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M2204 Carpenter & Baycare Ballfield Repair and Replacement.
USE OF RESERVE FUNDS: N/A