SUBJECT/RECOMMENDATION:
Title
Authorize an extension of the purchase order to Evoqua Water Technologies (Xylem) for chemical tank and feed system rental and bulk odor control chemical delivery in the annual not-to-exceed amount of $255,000.00, for the period of July 20, 2026 through July 19, 2027, utilizing Manatee County Contract No. 24-R084063BB as a piggyback contract.
Body
SUMMARY:
The Public Utilities Department requests authorization to extend the existing purchase order with Evoqua Water Technologies (Xylem) for odor & corrosion control chemical tank and feed system rental, bulk delivery of 50% hydrogen peroxide and Odophos, equipment maintenance, technical support, and related odor and corrosion control services. To maintain uninterrupted service while this renewal was processed, the existing purchase order was temporarily extended in accordance with City procurement procedures. Approval of this item will replace the temporary extension with the renewed, one-year contract.
The chemicals and related services are used at the Northeast Water Reclamation Facility and Lift Station 42 to control odors and reduce corrosion within the wastewater collection and treatment systems.
Manatee County extended Contract No. 24-R084063BB for an additional one-year term, from July 20, 2026 through July 19, 2027. The contract was originally awarded through a competitive solicitation. Continuing to piggyback the contract will allow the City to maintain the same contract terms and unit pricing:
• 50% hydrogen peroxide: $0.58 per pound
• Odophos: $1.83 per gallon
The annual not-to-exceed amount of $255,000.00 is consistent with the amount authorized for the prior contract period. No material increase in chemical usage is anticipated during the extension period.
The purchase order was extended for an additional 60-day period, from July 20, 2026 through September 19, 2026, to allow sufficient time for Manatee County to renew the piggyback contract and for the City to complete its subsequent procurement process.
Continuing the agreement will provide an uninterrupted supply of chemicals and related services used for odor control and corrosion reduction. Public Utilities anticipates evaluating an independent City solicitation before a future contract cycle.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Public Utilities operating code 4211355-551700 to fund this contract. The Public Utilities Department is funded by revenues from the Water and Sewer Utility Enterprise Fund. The annual not-to-exceed amount is $255,000.00.
STRATEGIC PRIORITY:
1.2: Maintain Public Infrastructure through systematic management efforts), by preventing the corrosion of critical wastewater infrastructure facilities and equipment.
