SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Xylem Water Solutions USA, Inc, for the purchase of Flygt Pumps and Mixers, replacement parts, and factory authorized service, in an annual not-to-exceed amount of $995,000.00 for the term April 4, 2025, through April 3, 2026, with the option of two one-year renewals pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-competitive purchases (impractical to bid); and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Flygt pumps and mixers are standardized in the City’s wastewater facilities, lift stations, submerged internal recycle systems, backwash, reject, and chemical mixing applications due to their reliability, along with operational and maintenance efficiencies. Standardizing pumping and mixing equipment minimizes the need for redesigns or retrofits of piping and electrical systems, reducing down time, critical for maintaining regulatory compliance. It also streamlines training requirements for maintenance staff and lowers costs by reducing the number of replacement parts, pumps, and mixers needed. Xylem is the sole authorized vendor for Flygt Pumps, mixers, replacement parts, and factory authorized service.
Authorization is requested to procure Flygt pumps, mixers, replacement parts and factory authorized services with Xylem in accordance with city code Section 2.563 (1)(d) Non-competitive purchases (impractical). Xylem is offering the City of Clearwater a 15% discount off list pricing through calendar year 2028.
APPROPRIATION CODE AND AMOUNT:
Funding for the current year’s portion of this purchase are available in various Public Utilities operating cost centers, cost code 550400 Operating Supplies and 546200 Repairs & Svc - Other Equipment. Funding for future fiscal years (FY26 through FY28) will be requested within contract calendar and spending limits.
The Public Utilities department is funded by revenues from the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
Establishing this contract meets the City’s strategic objective of Environmental Stewardship by ensuring our plants and facilities are always operational and running at peak capacity and performance, guarding against potential spills that could negatively impact our surrounding estuaries and community. It also satisfies the strategic objective of High Performing Government by providing a high level of service to our residents and maintaining vital infrastructure.
