SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Hadronex Inc. DBA SmartCover System located in Escondido, California, for the purchase of 30 new SmartCover units for online application of mapping and monitoring service of the wastewater system for term August 1, 2024 through July 31, 2026, in the amount not to exceed $208,695.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), non-competitive purchase, and authorize the appropriate official to execute same.
Body
SUMMARY:
The City of Clearwater Wastewater Collections will use these new SmartCover system units to monitor manholes within the gravity system, having the immediate ability to provide notification of high-water levels, thereby preventing sanitary sewer overflows within the system. This standardized product provides better integration and efficiency with the City’s system than other similar products, which results in cost savings. The purchase of new manhole level monitoring systems is complete with associated telemetry equipment plus data communications service which will be utilized to monitor wastewater collection system manhole sewage level heights and issue an alert that sanitary sewer overflow (SSO) issues may be developing prior to their actual occurrence.
Public Utilities will also have the ability to continue capturing data and reports of the SmartCover units including rain data sensors within the system. This purchase will also cover necessary sensors, batteries, materials, devices, hardware warranties, and any extended warranties for the SmartCover units.
The SmartCovers are also installed to meet settlement conditions in lieu of fines with Florida Department of Environmental Protection (FDEP) including the current FDEP consent agreement OGC File#: 24-1597.
The City has already liquidated $114,036.65 with this vendor this Fiscal Year. With this purchase, the City will be at $322,731.65.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 1346-530300 Other Contractual Services - $208,695.00.
STRATEGIC PRIORITY:
In furtherance of the Council’s Strategic Plan to achieve High Performing Government by maintaining public infrastructure through systematic management efforts, approval for an agreement is requested.
