SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Trillium Transportation Fuels, LLC of Houston Texas, to provide electronic monitoring services and preventative maintenance for two Compressed Natural Gas (CNG) fueling stations in the annual not-to-exceed amount of $115,000.00 for the initial term December 1, 2024 through November 30, 2025, with three, one-year renewal options pursuant to ITB 61-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On August 30, 2024, Invitation to Bid (ITB) 61-24 for the maintenance and monitoring of CNG Fuel Stations was issued, with notifications sent to five companies likely interested in providing these services. The bid was also posted on the City’s website and the State of Florida’s website. Trillium Transportation Fuels, LLC was the only bidder who met the bid specifications and was deemed responsive and responsible.
Trillium has successfully provided these services to Clearwater Gas System (CGS) for several years, demonstrating high-quality performance. CGS is recommending awarding Trillium the contract for maintenance, remote monitoring, diagnosis, and repairs for two CNG stations: one located on Hercules Ave and the other at the transfer station on Old Coachman Rd. The contract details are as follows:
Maintenance: $66,000.00 annually
• Hercules station maintenance contract: $33,000 annually ($2,750 monthly)
• Transfer station maintenance contract: $33,000 annually ($2,750 monthly)
Monitoring, Parts & Incidental Repairs: $49,000.00
• Remote monitoring for Hercules station: $15,000 annually ($1,250 monthly)
• Parts & incidental repairs (for both stations): $34,000 annually
APPROPRIATION CODE AND AMOUNT:
CGS has budgeted funds available in account code 3237323-530300-96387
STRATEGIC PRIORITY:
Deliver effective and efficient services by optimizing City Assets and Resources.
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