SUBJECT/RECOMMENDATION:
Title
Approve Supplemental Work Order 2 (SWO 2) to Jones Edmunds and Associates, Inc., for the East Plant Water Reclamation Facility (WRF) Filter Feed Pump Station and Force Main Improvements project (17-0048-UT), in the amount of $281,342.88, increasing the work order from $248,914.00 to $530,256.88, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The East Water WRF has a Filter Feed Pump Station that pumps clarifier effluent to the sand filters. The Filter Feed Pump Station is the only means to convey clarifier effluent to the filters, and therefore is a critical pump station for plant reliability. Due to age, condition, and risk/consequence of failure, the Filter Feed Pump Station discharge piping, valves, ancillary and equipment need to be rehabilitated and/or replaced. The sand filter process is a critical near last step in the treatment process to ensure quality effluent discharge to the bay.
February 27, 2018, the City Manager approved the initial work order to Jones Edmunds & Associates, Inc., to provide a basis of design report for the rehabilitation of the East WRF Filter Feed Pump Station and force main in the amount of $93,550.00.
February 2, 2022, City Council approved a Supplemental Work Order for design, permitting, and bid phase services (construction management services were not included) to improve the Filter Feed Pump Station and force main in the amount of $155,364.00, increasing the work order to 248,914.00. Scope included potential resiliency improvements such as raising electrical components and the top elevation of the wet well.
June 8, 2022, the project was put on hold at 60% design, pending a decision on the City’s desire to consolidate all three WRFs. However, the conditions have deteriorated to the point that it can no longer wait for consolidation. The project needs to be resumed to address the problem and keep the filters in operation while waiting for consolidation.
Since the project was paused, engineering costs have increased pursuant to Request for Qualifications (RFQ) 26-22, Engineer of Record Continuing Services (EOR), requiring additional funds to complete the preconstruction work (design, permitting, and bidding).
SWO 2 for Jones Edmunds & Associates, Inc., in the amount of $281,342.88, includes design, permitting, bidding, and construction management of the East Plant WRF Filter Feed Pump Station & Force Main Improvements project.
Jones Edmunds & Associates, Inc. was selected due to the ability of their professional personnel and past performance on similar projects. Jones Edmunds & Associates is known for delivering a quality project and product. They have experience and understand types of utilities as well as specific experience with Clearwater facilities.
Project benefits are improved process efficiencies, ongoing rehabilitation, and restoration strategy of treatment infrastructure.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating, and maintaining the sanitary sewer collection system and East WRF.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96214 - $281,342.88
Sufficient funds are available in capital improvement project 96214, East Plant Upgrades & Improvements, to fund this work order. This project is funded by Water and Sewer Utility Enterprise Fund revenues.
STRATEGIC PRIORITY:
In furtherance of the Council’s Strategic Plan to achieve High Performing Government by maintaining public infrastructure through systematic management efforts, approval of Supplemental Work Order 1 to Jones Edmunds & Associates, Inc. is requested.
