SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors for the purchase of vehicle parts for heavy and light duty city vehicles and equipment in the not-to-exceed amount of $2,100,000.00 for term October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, 2.563(1)(a), Single source, and 2.563 (1)(b), Micro purchases, and authorize the appropriate officials to execute same.
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SUMMARY:
The Fleet Division is requesting authorization to purchase vehicle parts from various vendors for heavy and light duty city vehicles and equipment.
Vendors and the procurement methods are as follows:
Agility Fuel Solutions; EFE Inc dba Everglades Farm Equipment Group; Environmental Products Group Inc; Fleet Pride Inc; Florida Kenworth LLC; Grainger; Maher Chevrolet Inc; McNeilus Truck & Manufacturing Inc; RDK Assets LLC; Ring Power Corporation; Rush Truck Centers of Florida Inc; Tampa Crane & Body Acquisition LLC; TPH Holdings Florida LLC dba The Parts House; Walker Ford:
• Piggyback City of St. Petersburg RFP No. 7522, Automotive Parts valid through September 30, 2025.
Fleet Acquisitions LLC dba Fleet Products; Sunstate International Trucks LLC; Tampa Spring Company:
• Piggyback Hillsborough County Public Schools 20204-DST-KJ valid through March 9, 2025.
Amazon:
• Piggyback Omnia Partners with Prince William County Public Schools, VA, Contract No. R-TC-17006 valid through January 18, 2026.
Authorization is requested to add additional piggyback contracts as needed throughout the year which will be vetted through the Procurement Division.
Atmax Equipment Co; Bobcat of Tampa; Broyhill Equipment; Dobbs Equipment LLC; Environmental Products Group; H Barber & Sons; Ring Power Corporation; Rush Truck Center; Ten-8 Fire Equipment; Vermeer Southeast Sales & Service Inc; Wesco Turf:
• Single Source. Single source is being requested because the parts for the heavy and light duty city vehicles and equipment can only be obtained directly from that manufacturer or authorized representative. For example, MowerMax parts are available solely from the manufacturer Atmax.
Advanced Auto Parts; American CNG; Autoway Parts Center; Bill Currie Ford; EJ Ward Inc; Embankscape Equipment LLC; Flash Equipment; Gas Fuel Systems Inc; GET Partners; HD Industries; Illinois Tool Works; Mynatt Truck & Equipment; Tennant Sales and Service; TMS Equipment; Xylem Dewatering Solutions and Zimmerman Industries:
• Micro Purchases not exceeding $10,000.00 during the contract term.
In addition, the Fleet Division is requesting approval to engage additional vendors as needed in accordance with Section 2.561(5), Small Dollar Purchases with the Procurement Division providing oversite. Competitive quotes will be obtained and no single vendor will exceed $50,000.00 in a fiscal year.
Due to rising costs of parts caused by supply chain challenges, a limited selection of original equipment manufacturer (OEM) parts from vendors, and unexpected additional repairs to city vehicles and equipment, the Fleet Division is requesting $2,100,000.00 which is $150,000.00 more than the Fiscal Year 24 allocation.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Garage Fund-Fleet Operations cost code 5666611-550600, vehicle parts, to fund these purchases. The Garage Fund is an internal service fund of the City which supports city-wide vehicle and motorized equipment maintenance.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objective 1.2. Fleet division operators maintain public infrastructure to deliver effective and efficient services by optimizing City assets and resources.
