SUBJECT/RECOMMENDATION:
Title
Approve purchase orders to Nichols Contracting, Inc. and TK Elevator for the repair and/or replacement of damaged elevators caused by Hurricane Helene in the cumulative amount of $883,468.93 pursuant to Request for Proposal (RFP) 28-25 and authorize appropriate officials to execute same. (consent)
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SUMMARY:
RFP 28-25, Elevator Repair and/or Replacement, was issued on May 1, 2025, to solicit services for the repair and/or replacement of elevators in City-owned facilities that were damaged during Hurricanes Helene and Milton. The scope of services outlined in the solicitation includes detailed specifications, performance requirements, and delivery standards for completing elevator repairs or full replacements in compliance with applicable codes and safety regulations. The selected contractors will be responsible for conducting comprehensive assessments, performing all necessary work, and obtaining all required approvals and inspections to ensure proper licensure by the Florida Department of Business and Professional Regulation (DBPR). Responses were received on June 3, 2025, from two vendors; however, only one respondent met all of the requirements for elevator modernization.
The following recommendations are being made:
TK Elevator:
• Clearwater Fire Station #46 - Repair: $93,937.57
• Seminole Boat Ramp - Repair: $91,055.00
• Marshall Street Wastewater Plant - Repair: $54,376.00
• Florida Department of Transportation (FDOT) City-Leased Facility - Repair: $35,918.00
An additional $27,528.66 is requested to cover any unforeseen conditions that may arise during the course of the elevator repairs, bringing the total award to TK Elevator to $302,815.23 This amount includes all necessary permits, inspections, and licensure required by the Florida Department of Business and Professional Regulation (DBPR) for operational compliance.
Nichols Contracting, Inc.:
• Clearwater Fire Station 44 - Full Modification: $263,867.00
• Clearwater Police Beach Substation - Full Modification: $264,000.00
An additional $52,786.70 is requested to account for any unforeseen conditions that may arise during the elevator modernization work, bringing the total award to Nichols Contracting, Inc. to $580,653.70. Both projects proposed by Nichols are turnkey modernizations and include all necessary engineered drawings, subcontracted trades, permitting, and inspections required to obtain full elevator licensure through the Florida Department of Business and Professional Regulation (DBPR). The modernizations will ensure compliance with all applicable fire, electrical, and mechanical codes related to the elevators and their associated systems.
APPROPRIATION CODE AND AMOUNT:
These purchase orders will be keyed to various funds, depending on location, tracked in the emergency code D2402 - Hurricane Helene. Reimbursement from insurance and/or FEMA is being pursued. The balance not reimbursed will be funded from reserves of the user fund or Central Insurance Fund.
STRATEGIC PRIORITY:
These services help accomplish Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 1.3, identify resources required to sustain level of service 3.2, proactive code compliance, and targeted revitalization.
