SUBJECT/RECOMMENDATION:
Title
Approve a Work Order to Wannemacher Jensen Architects for design of the Municipal Services Building (MSB) Renovations project (23-0035-EN) in the amount of $1,140,302.00 per Request for Qualifications (RFQ) 24-22 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
September 15, 2022, City Council approved a design work order (WO) with Wannemacher Jensen Architects (WJA) for various design concepts for a New City Hall (22-0019-EN) facility, including connected to the MSB and on the parcel south of the MSB. A third concept, a large, combined government center was added to the concepts to be evaluated.
June 15, 2023, City Council selected the option to construct a new city hall south of the MSB as well as renovate the MSB to improve space efficiencies, to allow for rightsizing of city hall, and to enhance customer service and operations. Based on this decision, WJA’s scope of work needed to be updated to reflect two designs instead of a single design.
WJA, Ajax, Broaddus, and city stakeholders, including the Building & Maintenance Division and leadership from MSB occupying departments, have worked through numerous MSB design reiterations to finalize a renovation scope and floor plan layouts that meet the project budget based on estimates provided by both Ajax and Broaddus. This effort was a critical step in defining design scope, allowing WJA to submit cost effective design fees for review and acceptance by the City. City’s Owner Representative, Broaddus, has reviewed and negotiated the scope of work with WJA to ensure proper credits are being given to the City Hall design as well as what is reasonable costs for the separate MSB design. MSB design effort included some early layouts and evaluations to determine a viable scope of work that was within budget.
This work order will cover complete design efforts through permitting and construction administration (CA) services through project closeout. MSB renovations and City Hall construction will overlap, resulting in cost savings both in design/CA services and construction costs due to larger scope bid packages, shared general conditions and mobilization costs.
WJA recently submitted the City Hall construction plans for building permit review. The team anticipates presenting to Council on 9/30/24, a Guaranteed Maximum Price (GMP) to construct City Hall and a MSB Renovation GMP by the end of the year.
Funds in the initial WJA design WO were reallocated to align with the chosen City Hall and MSB design concept. The original fee of $2,948,340 has been reduced to $2,618,612 for a $329,728 savings in design fees.
APPROPRIATION CODE AND AMOUNT:
ENGF230001-DSGN-PROSVC $1,140,302.00
Funding is available in Capital Improvement Project ENGF230001, MSB Renovations, to fund the work order. This is funded by General Fund Revenues.
STRATEGIC PRIORITY:
MSB Renovations will improve space efficiencies, address needed upgrades and avoid disruptive near future repairs, allowing departments to better serve the Clearwater community.
