SUBJECT/RECOMMENDATION:
Title
Approve a Purchase Order with Michael S. Williams d/b/a Athletic Services of Clearwater, FL, for athletic field maintenance services, in an amount of $250,000.00 for the term November 1, 2021 through May 10, 2022 with two, one-year renewal options in an annual not to exceed amount of $250,000.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Parks and Recreation Department is responsible for over fifty athletic fields, which include the playing surfaces at the Carpenter Complex and BayCare Ballpark. These fields are utilized frequently for citywide special events and programs, co-sponsored activities, and tournaments, which ultimately can affect the playing condition of the field for athletic usage due to equipment and foot traffic patterns.
This piggyback contract will assist the department with the overall maintenance and resurfacing services for various athletic fields located throughout the city on an annual basis. The athletic field services include aerating, excavation of damaged turf and substrates, debris removal, regrading and rototilling, and final grading of turf surfaces to proper specifications and elevations as required by MLB, MLS, and NCAA standards.
The proposed pricing is established under a contract awarded by the Pinellas County School Board, per Bid #21-968-206, Athletic Field Services, for an initial term expiring May 10, 2022, with two, one-year renewal options. Staff is requesting approval for an amount of the initial term equal to subsequent years due to resurfacing projects which are currently planned.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Fiscal Year 21/22 departmental budgets in various operating and capital codes and will be budgeted accordingly in future fiscal years.
USE OF RESERVE FUNDS: N/A