SUBJECT/RECOMMENDATION:
Title
Approve an increase to purchase order with CAA ICON for consulting services in connection with negotiations with the Philadelphia Phillies for a new use agreement of BayCare Ballpark and the Carpenter Complex in the amount of $140,000.00 bringing the total to $371,000.00 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On May 15, 2023, the City Council approved the selection committee’s rankings of Professional Services Proposal (RFP 31-23) for Negotiation Services between the City and the Philadelphia Phillies Major League Baseball Team.
On July 20, 2023, City Council approved a purchase order to CAA ICON, for Negotiation Services in the amount of $210,000.00 as it was determined that CAA ICON had the necessary negotiation expertise and skills needed to provide a contract between the City and the Phillies that is fair to all parties.
Negotiation services provided include the following:
Phase 1: Negotiation Strategy Development
Phase 2: Deal Structure/Lease Analysis
Phase 3: Negotiation Advisory and Support
Phase 4: Document Execution Support
On August 24, 2023, City Manager approved an increase of 10% ($21,000.00) for reimbursable expenses (i.e. travel, hotel, meals, etc.) that was overlooked when the initial approval was taken to Council bringing the new total to $231,000.00.
The contract stipulated that if, at the end of the initial three months, the services were not completed, the consultant would continue the work on a month-to-month basis at $35,000.00 per month, for up to an additional three months. CAA ICON has been fulfilling their obligations pursuant to the scope of services outlined in the contract however, to complete the negotiations staff is requesting an additional $140,000.00 to pay CAA ICON on a month-to-month basis at $35,000 per month. If for some reason the negotiations and contracts are not completed within the next several months additional funding for this contract may be required.
APPROPRIATION CODE AND AMOUNT:
Funds are available in non-departmental cost code 0107010-530100 (professional services) to fund this contract.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.1: Provide evidence-based measurement tools to continually guide municipal performance and promote accountable governance.
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 2.2: Cultivate a business climate that welcomes entrepreneurship, inspires local investment, supports Eco-friendly enterprises, and encourages high-quality job growth. and
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
