SUBJECT/RECOMMENDATION:
Title
Approve a Construction Manager at Risk (CMAR) agreement and preconstruction phase proposal from PJ Hayes Inc dba Tandem Construction for Eddie C. Moore Complex Renovations project (25-0032-PR), in the amount of $93,882.00 pursuant to RFQ 13-26 and authorize the appropriate officials to execute same.
Body
SUMMARY:
The Eddie C. Moore complex includes fields 1-4 and the multipurpose fields east and west. The project includes design and construction of a new press box to replace the existing building and renovation of the surrounding field areas to enhance functionality, safety, and aesthetics, and to meet current accessibility and operational standards. The project will involve structural and civil engineering evaluations, press box design, site improvements, and utility coordination. The existing building is inadequate to meet the current needs of the local teams, and these proposed improvements will increase sports tourism use.
January 15, 2026, City Council approved a $1,430,149.00 design work order to PBK Architects to provide design services for the renovation of the Eddie C. Moore complex pursuant to RFQ 41-25.
In December 2025, Request for Qualifications (RFQ) No. 13-26 was issued to provide Construction Manager at Risk (CMAR) services for the renovation of the Eddie C. Moore complex.
The RFQ selection committee, consisting of five representatives from the Parks and Recreation and Public Works departments, conducted reviews of six firms that submitted qualifications. The committee selected Tandem Construction for Construction Manager at Risk (CMAR) services for the renovation of the Eddie C. Moore complex.
Tandem Construction was chosen due to its extensive, directly relevant experience delivering large-scale tournament-ready sports complexes via the CMAR delivery method with guaranteed maximum pricing. With 46 years of experience and a portfolio that includes high-profile facilities such as the Atlanta Braves and IMG Academy complexes, Tandem has demonstrated success managing accelerated schedules, active campus constraints, and community-sensitive sites. Their structured preconstruction process, robust value engineering and subcontractor management systems, and sports field supervision collectively demonstrate their strong capability to deliver a high-quality, on-time, and on-budget project.
This comprehensive preconstruction services proposal includes cost estimating at schematic, 30%, and 60% design stages; development of Guaranteed Maximum Price (GMPs) including early release packages for long-lead items; subcontractor prequalification and scope packaging; pre-bid conferences; site investigation; evaluation of subcontractor pricing; preparation of design and construction schedules; participation in city, design, and user group meetings; value engineering; constructability review; development of mobilization/staging, safety, and quality control plans; identification of early procurement items; sales tax savings analysis; and permitting assistance.
If the project team cannot agree on a negotiated GMP, the City will terminate negotiations and reach out to the next ranked CMAR firm.
It is anticipated the design services will be completed within 10 months, followed by 12 months for construction from issuance of Notice to Proceed. The GMP will be presented to Council for approval in late 2026.
The preconstruction fees were refined through scope clarification and corrections.
Total budgeted funds planned for this project is $21,850,000.00, of which $7,750,000.00 is from a grant from the Tourist Development Council (TDC) and the remainder General Fund revenues. Current funding available for design services and this agreement is $1,800,000.00 (which includes a 1st quarter budget transfer/increase amendment approved January 15, 2026). The remainder of funding for this project is budgeted in fiscal years 2026/27 through 2028/29.
APPROPRIATION CODE AND AMOUNT:
Sufficient funding is available in project C2510, E.C. Moore Renovations, for this agreement funded by General Fund Revenue.
STRATEGIC PRIORITY:
High Performing Government
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
Economic & Housing Opportunity
2.3 Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
