File #: ID#21-9837    Version: 1 Name: P.O. to Sun Print Mgmt for copier & printer services
Type: Action Item Status: Consent Agenda
File created: 10/8/2021 In control: Information Technology
On agenda: 11/4/2021 Final action:
Title: Authorize a purchase order to Sun Print Management of Tampa, FL for copier and printer services for the period of November 1, 2021 through October 21, 2024 in a not-to-exceed amount of $480,000.00 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback contract, and authorize the appropriate officials to execute same. (consent)
Attachments: 1. Clay County 18-SCH-89, 2. 5b Bid 18-SCH-89 Laser Print Cost Per Print _ Sun Print Renewal Letter (1) (1)

SUBJECT/RECOMMENDATION:

Title

Authorize a purchase order to Sun Print Management of Tampa, FL for copier and printer services for the period of November 1, 2021 through October 21, 2024 in a not-to-exceed amount of $480,000.00 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback contract, and authorize the appropriate officials to execute same. (consent)

Body

SUMMARY: 

Sun Print Management was selected after a price comparison and contracted via piggyback off of the School Board of Clay County, Bid #18-SCH-89, Laser Printer-Cost Per Print Program.

 

Sun Print Management provides hardware, printing supplies and support services for the City’s 72 copiers as well as support services for an additional 58 printers. 

 

Sun Print Management has provided copier and printer support services to the City since 2017.

 

The School Board of Clay County extended their service agreement through October 21, 2024. 

 

APPROPRIATION CODE AND AMOUNT:

Monthly invoices are processed by the IT and charged back to departments based upon specific print/copy volumes.  Chargebacks are processed in departmental operating budgets to line item 544100 (rental equipment/services).

 

USE OF RESERVE FUNDS:  N/A