SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors for the purchase of computer parts, product maintenance, servers, and network equipment in the cumulative not-to-exceed amount of $3,500,000.00, for term October 1, 2025 through September 30, 2026, or through expiration of the respective contract if earlier, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), piggyback, and Section 2.561(5), small purchases, and authorize the appropriate officials to execute same.
Body
SUMMARY:
The Information Technology Department is requesting authorization to procure computer and network supplies from various vendors to include parts, cabling, servers, computers, power supplies, licensing, and wireless and security technology for the maintenance and upgrade of the city’s computer network and equipment.
Purchases will be obtained through various piggyback contracts, including optional extensions as listed and approved by sourcing agencies.
The list of vendors with their piggyback contracts is as follows:
Amazon:
• Online Marketplace State of Utah LS4679. Valid through 5/5/2030. <https://www.omniapartners.com/suppliers/amazon-business/public-sector>
• Online Marketplace for the Purchase of Products and Services: Prince William County Public Schools, VA R-TC-17006. Valid through 1/18/ 2026 with option to renew for three (3) additional two-year periods through 1/18/2028. <https://www.omniapartners.com/suppliers/amazon-business/public-sector>
AVI-SPL:
• Omnia Partners (State of Florida) Audio Visual Equipment & Accessories 52161500-24-OMNIA-ACS-TX. Valid through 3/31/26
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/audio_visual_equipment_accessories_and_services>
CDW-Government LLC:
• OMNIA (City of Mesa, AZ) 2024056-01 - GOV - Contract: 2424056-01. Valid through 7/1//2028. CDW | OMNIA Partners | Contract Documents <https://www.omniapartners.com/suppliers/cdwg/public-sector/contract-documents>
• SVAR (State of Florida) 43230000-23-NASPO-ACS. Valid through 4/24/2027. Software Value Added Reseller (SVAR) / Alternate Contract Source / State Contracts and Agreements / State Purchasing / Business Operations - Florida Department of Management Services <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• Sourcewell 121923-CDWG Tech Catalog. Valid through 2/27/2028. CDW-G: Contract 121923-CDW | Sourcewell <https://www.sourcewell-mn.gov/cooperative-purchasing/121923-CDW>
Carahsoft, Inc:
• Omnia Software Solutions and Services (Region 4 ESC - TX) Contract Number: R240303. Valid through 12/31/2027 with the option to renew fortwo (2) additional one-year periods through 12/31/2029. Carahsoft | OMNIA Partners | Contract Documents <https://www.omniapartners.com/suppliers/carahsoft/public-sector/contract-documents>
• Omnia Contract 23-6692-01Technology Products, Solutions and Related Services Cobb County, GA. Valid through 4/30/2028. Carahsoft | OMNIA Partners | Contract Documents <https://www.omniapartners.com/suppliers/carahsoft/public-sector/contract-documents>
DGR:
• OMNIA PARTNERS CONTRACT 01-154 (IT Security and Data Protection Solutions) (Region 14 ESC-TX) Valid Through 11/30/2026. Option to renew for two (2) additional one-year periods through 11/30/2027. https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents#contract-1517 <https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents>
• SOURCEWELL CONTRACT 121923-DGR. Valid through 02/27/2028 DGR Systems: Contract 121923-DGR | Sourcewell <https://www.sourcewell-mn.gov/cooperative-purchasing/121923-dgr>
• SVAR 43230000-23-NASPO-ACS (State of Florida) Valid through 04/24/2027. Software Value Added Reseller (SVAR) / Alternate Contract Source / State Contracts and Agreements / State Purchasing / Business Operations - Florida Department of Management Services <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
DOF Creations:
• OMNIA PARTNERS CONTRACT 01-154 (IT Security and Data Protection Solutions) (Region 14 ESC-TX) Valid through 11/30/2026. Option to renew for two (2) additional one-year periods through November 30, 2027. https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents#contract-1517 <https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents%23contract-1517%20>
GovConnection DBA Connection Public Sector Solutions:
• Sourcewell - 121923-GVC. Valid through 2/27/2028. Connection: Contract 121923-GVC | Sourcewell <https://www.sourcewell-mn.gov/cooperative-purchasing/121923-GVC>
• Omnia (Region 4 ESC - TX) R210402. Valid through 5/31/2026. Connection | OMNIA Partners | Contract Documents <https://www.omniapartners.com/suppliers/connection/public-sector/contract-documents>
• NCPA: National Cooperative Purchasing Alliance- NCPA 01-144 (Region 14 ESC - TX). Valid through 11/30/2026. NCPA 01-144 / OMNIA - National Cooperative Purchasing Alliance - Connection Public Sector Solutions <https://www.govconnection.com/public-sector/contracts/ncpa>
HP Inc:
• State of Florida (NVP PC5) 43230000-23-NASPO-ACS. Valid through 04/24/2027. <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• State of Florida MFD 44100000-24-NASPO-ACS. Valid through 07/31/2026. <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/multi-function_devices_copiers_and_related_software_and_services>
InSight Public Sector Inc:
• State of Florida Contract No. 43230000-23-NASPO-ACS. Valid through 04/24/2027. <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• Omnia Contract 23-6692-03 Technology Products, Solutions and Related Services Cobb County, GA. Valid through 4/30/2028 https://www.omniapartners.com/suppliers/insight-public-sector/public-sector/contract-documents#contract-1846 <https://www.omniapartners.com/suppliers/insight-public-sector/public-sector/contract-documents%23contract-1846>
Morsecom Inc:
• PEPPM National Contract 533902-126 Ruckus Wireless. Valid through 12/31/2025. https://www.peppm.org/contracts/783400/#overview <https://www.peppm.org/contracts/783400/>
• PEPPM National Contract 535122-153 Ruckus Wireless. Valid through 12/31/2025. <https://www.peppm.org/contracts/783648/%20%20>
• TIPS Contract 230105 Technology Solutions Products and Services. Valid through 5/31/2028. <https://www.tips-usa.com/vendorProfile.cfm?RecordID=B0584CB756B5740D58BBC361F8FE714B>
SHI International Corp:
• State of Florida Contract No. 43230000-23-NASPO-ACS. Valid through 04/24/2027. <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• TIPS - Tech. Solutions, Products & Servies 230105. Valid through 5/31/2028. <https://www.tips-usa.com/vendorProfile.cfm?RecordID=7D90DFBE5334489DF430FE8FF41599D3>
• Omnia 2024056-02 (City of Mesa, AZ). Valid through 7/1/2028. <https://www.omniapartners.com/suppliers/shi/public-sector/contract-documents>
• Sourcewell contract 121923-SHI. Valid through 2/27/28.
<https://www.sourcewell-mn.gov/cooperative-purchasing/121923-SHI>
Authorization to add additional vendors as needed is also requested following the proper procurement process with oversight from the Procurement Division to include small dollar purchases subject to Clearwater Code of Ordinances Section 2.561(5).
APPROPRIATION CODE AND AMOUNT:
Funds are available in various departmental cost centers in object codes 550100 (Office Supplies), 550400. (Operating Supplies), 550800 (Computer Parts), 530100 (Professional Services), 530300 (Contractual Services), and 530500 (Maintenance) as well as various Capital Improvement Projects to fund these purchases.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objectives 1.2, 1.3, and 1.4. The Information Technology Department maintains critical public infrastructure to deliver sustain a high level of service to support a safe and healthy community.
