SUBJECT/RECOMMENDATION:
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Authorize a purchase order to Port Consolidated Inc. for the procurement of oils and lubricants in a cumulative amount not to exceed $600,000.00 through July 31, 2028, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c) Piggyback, and authorize the appropriate officials to execute same.
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SUMMARY:
The Fleet Division is responsible for procuring various oils and lubricants required for the maintenance of all City-owned vehicles and equipment. Historically, these commodities have been purchased through cooperative agreements to ensure cost savings and continuity of supply.
In July 2025, the City of St. Petersburg issued Invitation to Bid (IFB) 25-216, Oils and Lubricants, and awarded Port Consolidated Inc. Staff is requesting authorization to piggyback this contract, valid through July 31, 2028, to support the City’s ongoing need for bulk oils and lubricants and ensure the reliable maintenance of the City’s fleet.
The estimated annual expenditure under this contract is $200,000.00.
APPROPRIATION CODE AND AMOUNT:
Funding for these purchases is available in General Services-Fleet Maintenance cost code 5666611-550600, Vehicle Parts. The Fleet Maintenance Division of General Services if funded by the Garage Fund, an internal service fund of the City which supports city-wide fleet procurement and maintenance.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
These services help accomplish Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 1.3, identify resources required to sustain level of service 3.2, proactive code compliance, and targeted revitalization.
