SUBJECT/RECOMMENDATION:
Title
Authorize the purchase of vehicles (heavy and light duty) and equipment as approved in the 18/19 Fiscal Year Budget, per the recommended contracts in accordance with City Code of Ordinances, Section 2.564 (1)(d) Other Government Entities, including the authorization to surplus the designated vehicles and equipment, and authorize the appropriate officials to execute same.
Body
SUMMARY:
The Fleet Department is requesting a consolidated expenditure authorization not to exceed $9,241,310.00 for the acquisition of vehicles and equipment per attached 18/19 Vehicle Replacement List. Purchases include vehicles/equipment that are new additions to the City’s Fleet, as well as replacements of units being retired in Fiscal Year 2019; the latter having reached the end of their useful and economic life. Factors used to determine the end of useful and economic life include but are not limited to: age, mileage/hours of operations, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition.
The contracts recommended for purchase authorization are competitively bid and awarded by their respective jurisdictions:
• FSA/FAC is a purchasing cooperative in the State of Florida for police and municipal requirement Contract FSA17-VEL25.0 October 13, 2017 - September 30, 2018 and contract FSA17-VEH15.0 October 13, 2017 - September 30, 2018.
• Sourcewell formerly NJPA is a purchasing cooperative operating under legislative authority in the State of Minnesota Contract #120716-NAF January 17, 2017 - January 17, 2021.
• The HGAC is a regional purchasing cooperative in Southeastern Texas comprising over thirteen counties and 100 cities. Contract GR01-18 January 1, 2018 - December 31, 2020 and Contract VE11-15 November 1, 2015 - October 31, 2018.
• State of Florida, Department of Management Services, cooperatively bids requirements of agencies throughout Florida. Contract 25100000-18-1 November 17, 2017 - November 16, 2019.
Vehicles and equipment designated for surplus authorization will be transferred to Tampa Machinery Auction for disposition upon mobilization of the replacement vehicle. The preparation of a new vehicle may include the application of decals, accessories upfitting, CNG (natural gas) retrofitting, etc.
APPROPRIATION CODE AND AMOUNT:
|
Fund Impacted 010 |
Fund Impacted General Fund |
$2,119,500.00 |
|
421 |
Public Utilities |
$614,000.00 |
|
423 |
Gas |
$564,000.00 |
|
424 |
Solid Waste |
$2,344,000.00 |
|
426 |
Recycling |
$124,000.00 |
|
555 |
IT |
$24,000.00 |
|
565 |
General Services |
$538,000.00 |
|
|
Total |
$6,327,500.00 |
|
|
|
|
|
Penny Funds (315-94238) |
$100,000.00 |
|
Garage Fund Motorized Cash (315-94233) |
$127,100.00 |
|
Gas Cash (423-TBD) |
$8,000.00 |
|
Police Cash (181-99350) |
$34,000.00 |
|
Public Utilities Cash (1346/2051-591000) |
$910,600.00 |
|
Fire Department Additional L/P (316-94244) |
$141,000.00 |
|
Bldg & Maintenance Additional L/P (316-94525) |
$65,000.00 |
|
Parks & Rec Additional L/P (316-93XXX) |
$152,610.00 |
|
Stormwater Additional L/P (316-91692) |
$1,375,500.00 |
|
Total |
$2,913,810.00 |
|
|
|
|
Grand Total |
$9,241,310.00 |