SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Fiber AssetCo LLC d/b/a Zayo (Zayo) of New York, New York, for dedicated internet access services for the City’s wide-area network in a not-to-exceed amount of $142,800.00 for a 36-month term, from September 1, 2026 through August 31, 2029, and authorize the appropriate officials to execute same.
Body
SUMMARY:
The City’s computer infrastructure utilizes Fiber AssetCo LLC d/b/a Zayo (Zayo) as an internet service provider (ISP) on its wide-area-network (WAN) for support of enterprise operations.
Zayo is part of our wide-area-network design that uses multiple ISP providers to create redundancy and provide diversity of service to increase resilience and continuity of service. If/when any one provider experiences an outage, the City can redirect network traffic to another ISP to maintain operational continuity. As Zayo infrastructure is already built out to the City’s data center location, and change of vendor would incur additional one-time expenses to establish service from another provider, competitive award would be impractical, pursuant to City Ordinance Section 2.563(1)(d).
This is a 36-month renewal and changes of existing dedicated internet service from Crown Castle this provider.
Zayo will provide two separate internet connections (1Gbps and 2Gbps of bandwidth) on the City’s network to support redundancy and improve resiliency of service.
The 1Gbps connection has a monthly recurring charge of $1,800.00 ($64,800.00 over 36 months), and the 2Gbps connection has a monthly recurring charge of $2,000.00 ($72,000.00 over 36 months), for a combined 36-month total of $142,800.00. Both quotes include a $0.00 non-recurring charge. The not to exceed amount also includes $6,000.00 for increased services for emergencies.
The total amount requested for this service term represents $5,000 annual savings from the previous contract period.
APPROPRIATION CODE AND AMOUNT:
Funds for this contract are available in the Information Technology budget, cost code 5559862-530300 (Contractual Services). Future year costs will be requested as part of the annual budget process. The Information Technology department is funded by revenues from the Administrative Services Fund, an internal service fund of the city responsible for the administration of city-wide technology services.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objectives 1.2, 1.3, and 1.4. The Information Technology Department maintains critical public infrastructure to deliver sustain a high level of service to support a safe and healthy community.
