SUBJECT/RECOMMENDATION:
Title
Authorize an increase to Communications International of Vero Beach, FL for citywide two-way radio maintenance, replacement, and repair parts in an amount not to exceed $426,941.00, and extend the term through September 30, 2026, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Communications International (CI) is the authorized L3Harris Channel Partner assigned to the City of Clearwater and serves as the sole source provider for maintenance and support of the portable and mobile radios used by the City for two-way radio communication system on the Pinellas County Radio System. L3Harris radios are used citywide by the Clearwater Police Department, Solid Waste & Recycling, CGS Energy, and other City departments for daily operations and emergency response.
On April 3, 2025, Council authorized a purchase order to Communications International for new and replacement two-way radios in an amount not to exceed $200,000.00 through March 31, 2026. This new authorization consolidates the existing contracts for the City’s purchase of new and replacement radios contract with the contract for purchases of maintenance and repair parts into a single purchase order. The intent is to streamline procurement and administration, ensure continuity of service and equipment compatibility, and align the contract term with the fiscal year ending September 30, 2026.
CI remains the sole authorized provider for all equipment and services related to the City’s L3Harris radio equipment. Use of another company to perform these services and repairs may void portions of coverage still under warranty.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Garage Fund-Radio Maintenance capital project 3667366-M2010 (P25 Radio Equipment & Infrastructure), as well as cost codes 5666620-530300 for contractual services, and 5666620-550900 for two-way radio parts.
The Garage Fund is an internal service fund of the City which supports citywide fleet services and radio communications.
STRATEGIC PRIORITY:
Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
