SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to Shaw Industries Inc of Dalton, GA and Complete Floor Care Solutions, Inc of Tampa, FL for various floor repairs and replacements, in the cumulative not-to-exceed amount of $1,500,000.00 through August 9, 2027 with three one-year renewal options in the cumulative annual not-to-exceed amount of $500,000.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY
Historically, Building & Maintenance’s (B&M) flooring repairs and replacements have been procured by obtaining quotes or piggybacking other government entities’ contracts. Staff is requesting the ability to piggyback an existing contract with Shaw Industries Inc. and a single source procurement with Complete Floor Care Solutions Inc., for various flooring projects throughout the City. This will allow B&M to benefit from pre-negotiated prices for various items required.
Piggyback Contracts:
Shaw Industries, Inc, Dalton Ga - Sourcewell Contract #061323-SII Flooring Materials, with Related Supplies and Services valid through August 9, 2027, with three one-year renewal options.
Single Source:
Complete Floor Care Solutions, Inc. of Tampa, FL (SaniGLAZE) - Complete Floor Care Solutions (CFCS) is the exclusive SaniGLAZE provider for the Greater Tampa area. SaniGLAZE’s restorative bonding processes are the only tile and grout restoration system that utilize a specially formulated, proprietary SaniGLAZE coating which can be applied to ceramic tile, VCT or concrete. This product provides a sealed hard surface that is low maintenance, holds up to daily hard foot traffic and provides a long-term solution. While there are other floor coverings and seals, CFCS coatings are proprietary with a five-year warranty, and there is no other product as good as SaniGLAZE. There is significant cost and time savings with restoring the floors versus complete replacement and disruption that would be created. In addition, SaniGLAZE has been used by the City since 2019, and the continued use creates consistency in maintaining the existing flooring throughout the City.
Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-530300
GSBM180002
Funds are available in General Services operating cost code 5656531-530300, Contractual Services, for city-wide maintenance/repair costs; capital project GSBM180002, Flooring of Facilities, for flooring replacement at “General Government” facilities; and in various capital improvement projects based upon location.
The General Services Fund is an internal service fund of the City which supports city-wide building maintenance. Capital project GSBM180002 is funded by General Fund revenues and other capital projects to be used are funded with their respective Utility and Enterprise Fund revenues based on facility ownership.
STRATEGIC PRIORITY:
The use of Shaw Industries Inc. and Complete Floor Care Solutions, Inc. is supported by Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 1.3, identify resources required to sustain level of service 3.2, proactive code compliance, and targeted revitalization.
