SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Meridian Rapid Defense Group, of Pasadena, California for the purchase of a Meridian Archer Trailer Kit 1000 in the total amount of $129,785.18, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
As the continues to grow and host a variety of public events, the need for advanced safety and security measures becomes increasingly important. The Meridian Archer Trailer Kit 1000 is a state-of-the-art mobile barrier system designed to provide an effective means of controlling and securing public spaces. Its deployment assists in mitigating risks associated with large gatherings, parades, festivals, and other events that attract significant crowds. By owning and deploying these devices the City can create safe perimeters for events without the requirement for city vehicles to be used as crow-safety mitigators. This can lower costs for organizers as well as lessen the strain on public safety resources.
The system includes high-strength barriers capable of withstanding vehicular impacts, thereby preventing unauthorized vehicle access to event perimeters. This ensures the safety of event attendees and reduces the likelihood of vehicular threats.
One of the key advantages of this system is its mobility. The trailer-mounted system allows for rapid deployment and repositioning, making it highly adaptable to various event settings and emergency situations. The product includes an unconditional lifetime guarantee, and the barriers can be reused immediately after any impact.
Authorization is requested to piggyback General Services Administration (GSA) Contract No. 47QSWA19D001F, valid through November 18, 2028, in the amount of $119,790.18 for the purchase of the Meridian Archer Trailer Kit 1000 and associated training, in accordance with Section 2.563(1)(c) of the City’s Code. Freight charges totaling $9,995.00 are included and considered impractical to bid pursuant to Section 2.563(1)(d), as the use of an alternate shipping provider could result in delivery delays and potentially void the manufacturer’s warranty if damage occurs during transit.
Upon council approval, the Parks and Recreation Department will proceed with submitting the purchase request to Meridian Rapid Defense Group to secure pricing under the current GSA contract.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93602, Special Events Equipment Repair and Replacement, historically funded by revenues from special events.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITIES:
Funding the purchase of the Meridian Archer Trailer Kit 1000 aligns with the following City of Clearwater Strategic Plan Objectives:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 1.4: Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
• 1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers; and
2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.