SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Razorback LLC for Clarifier Maintenance and Services in the annual not-to-exceed amount of $515,000.00 with the option for two one-year renewals pursuant to ITB 15-25 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid (ITB) #15-25, Clarifier Maintenance and Services, was issued on March 4, 2025. The City received three responsive bids on April 3, 2025, with Razorback LLC submitting the lowest responsive and responsible bid in accordance with the specifications for providing preventative maintenance, repair, and emergency services for 14 clarifiers located at the Northeast, East, and Marshall Street Water Reclamation Facilities.
Clarifiers are essential components of the wastewater treatment process, separating solids and impurities from wastewater through gravity settling. This process enables the removal of settled solids and allows the clarified water to undergo further treatment.
The initial contract term will commence on May 16, 2025, and continue through May 15, 2026, with the option to renew for up to two additional one-year terms at the City’s discretion.
APPROPRIATION CODE AND AMOUNT:
Funds for the current year (FY2024/25) are available in Public Utilities’ cost centers, cost code 550400 operating supplies and 546200 repairs & service-equipment.
Funding for future fiscal years (FY26 through FY28) will be requested within the contract calendar and spending limits.
The Public Utilities department is funded by revenues from the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
Establishing this contract meets the City’s strategic objective of Environmental Stewardship by ensuring our plants and facilities are always operational and running at peak capacity and performance, guarding against potential spills that could negatively impact our surrounding estuaries and community. It also satisfies the strategic objective of High Performing Government by providing a high level of service to our residents and maintaining vital infrastructure.
