File #: ID#24-1501    Version: 1 Name: RFP PM Services
Type: Action Item Status: Consent Agenda
File created: 11/19/2024 In control: Public Utilities
On agenda: 12/19/2024 Final action:
Title: Approve agreements with Black and Veatch (B and V) of Tampa, FL, CHA Consulting, Inc. (CHA) of Tampa, FL, and Freese and Nichols of Tampa, FL, for Project Management Services in a cumulative not-to-exceed amount of $5,022,732.00 for a three-year term, with one, three-year renewal option in a cumulative not-to-exceed amount of$5,022,732.00, for a total not-to-exceed of $10,045,464.00, pursuant to RFP 22-24, and authorize the appropriate officials to execute the same. (consent)
Attachments: 1. 1. ID#24-1501 22-24_Exhibit A_Agreement_CHA_signed (1), 2. 2. ID#24-1501 22-24_Exhibit A_Agreement_Freese&Nichols_signed (1), 3. 3. ID#24-1501 22-24_Exhibit A_Agreement_BV Signed_2024-11-20, 4. 4. ID#24-1501 22-24_Response Listing (3), 5. 5. ID#24-1501 22-24_Notice of Intent to Award (1), 6. 6. ID#24-1501 22-24_Project Management Services_RFP (1)

SUBJECT/RECOMMENDATION:

Title

Approve agreements with Black and Veatch (B and V) of Tampa, FL, CHA Consulting, Inc. (CHA) of Tampa, FL, and Freese and Nichols of Tampa, FL, for Project Management Services in a cumulative not-to-exceed amount of $5,022,732.00 for a three-year term, with one, three-year renewal option in a cumulative not-to-exceed amount of$5,022,732.00, for a total not-to-exceed of $10,045,464.00, pursuant to RFP 22-24, and authorize the appropriate officials to execute the same. (consent)

 

Body

SUMMARY: 

On April 12, 2024, RFP 22-24 for Project Management Services was issued to identify qualified firms capable of supporting the City’s project management needs. The City received responses from eight qualified firms. A selection committee comprised of Public Utilities and Public Works staff thoroughly evaluated the submissions based on the RFP criteria and responsiveness. Following the review, the committee recommended awarding agreements to B&V, CHA, and Freese & Nichols. These firms were chosen for their highly skilled professional personnel, ability to deliver quality results on time, and familiarity with Clearwater’s facilities and operational needs.

 

The City’s Public Utilities oversee numerous Capital Improvement Plan (CIP) projects. Due to the volume of projects and limited staffing resources, additional project management support is essential. Public Utilities anticipates approximately $2 billion in projects over the next decade, which exceeds its current capacity to manage. This agreement provides the additional project management resources needed to support these critical initiatives.

 

The requested funding will be (anticipated 3-year cost) $5,022,732.00 funded by the Public Utilities enterprise fund.

 

The project term is for three years, with one, three-year renewal option.

 

APPROPRIATION CODE AND AMOUNT:

Sufficient funds are available for the current year’s portion of the contract in Public Utilities operating code 4211345-530100, professional services The operations of the Public Utilities Department are funded by Water and Sewer Utility Enterprise Fund revenues.

 

STRATEGIC PRIORITY:

In furtherance of the Council’s Strategic Plan to achieve High Performing Government by maintaining public infrastructure through systematic management efforts, approval of the cumulative funding to Black & Veatch, CHA and Freese & Nichols is requested

 

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