SUBJECT/RECOMMENDATION:
Title
Award a purchase order to Sunbelt Sod and Grading Co. and Tom’s Sod Service, Inc. for athletic field sod and installation in the cumulative annual amount of $170,000.00 with two, one-year renewal options pursuant to Invitation to Bid 46-23, Athletic Field Sod and Installation and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid (ITB) 46-23, Athletic Field Sod & Installation was issued on July 21, 2023, with submissions received on August 22, 2023. Athletic turf is a specialty product and the city received only two bids. Staff is recommending award of this purchase order to both vendors as follows:
1. Sunbelt Sod & Grading Co
Primary for Option 1 (installation included)
• Latitude 36™ Bermuda, Bimini™ Bermuda, Celebration Bermuda®, TifTuf™ Bermuda
Secondary for Option 2 (installation included) and Option 3 (Delivery Only)
• Latitude 36™ Bermuda, Bimini™ Bermuda, Celebration Bermuda®, TifTuf™ Bermuda
2. Tom’s Sod Service Inc
Primary for Option 1 and Option 2 (installation included) and Option 3 (Delivery Only)
• Tifway 419 Bermuda
Primary for Option 2 (installation included) and Option 3 (Delivery Only)
• Latitude 36™ Bermuda, Bimini™ Bermuda, Celebration Bermuda®, TifTuf™ Bermuda
Option 1 includes delivery and installation of the sod; Option 2 includes delivery, installation, and removal of existing grass and vegetation; while Option 3 is delivery only.
To ensure continuity of supply, staff is requesting flexibility to use the secondary and tertiary source (if needed) for sod material and services.
This contract will be used for athletic field maintenance in the Parks and Recreation Department, as well as city wide projects as needed.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of general fund cost centers, and athletic codes. $150,000/year will come from Parks & Recreation and $20,000/year from city-wide funding.
USE OF RESERVE FUNDS: N/A