SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to MWI Corporation of Tampa, FL for the purchase of four additional MWI CT4 ECO QP 4-in. centrifugal pumps in a not to exceed amount of $182,905.62 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and Section 2.563(1)(d), Non-competitive purchases, and authorize appropriate officials to execute the same. (consent)
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SUMMARY:
On February 1, 2024, an analysis began to address stormwater ponding issues on North Beach by deploying portable pumps rented from MWI Corporation at selected outfalls. The pumps performed effectively, significantly reducing stormwater ponding levels. Consequently, staff decided to purchase permanent replacements for the rental pumps. On April 29, 2024, Council authorized the purchase of four pumps in the amount of $157,720.00 pursuant to piggybacking off Florida Sheriffs Association (FSA) contract FSA23-EQU21.0. However, when the purchase order was processed by MWI Corporation, the estimated delivery date was delayed to late October 2024.
With hurricane season approaching and the return date for the rented pumps set for May 31, 2024, staff explored the possibility of extending the rental agreement. However, continuing the rental arrangement with MWI Corporation was determined to be unfeasible. Recognizing the benefits provided by the rental pumps in reducing stormwater ponding, the study area was expanded to include additional stormwater basins. Public Works Director Marcus Williamson directed staff to expand the stormwater study area from four to eight basins (out of nine total, with one basin already served by a lift station) and to seek quotes from qualified vendors to replace the original pumps deployed since February 1, 2024.
On May 16, 2024, Council authorized a purchase order to United Rentals for the rental of eight portable pumps in the amount of $139,176.00. This arrangement provided rental pumps for North Beach through November 30, 2024.
From September 26 to September 27, 2024, Hurricane Helene passed well offshore of central Florida. While the region avoided hurricane-force winds, record storm surge from the hurricane severely impacted the Clearwater Beach community. All eight rental pumps were destroyed when they became submerged during the storm surge event.
In mid-September 2024, MWI Corporation informed staff that the new pumps would arrive nearly a month earlier than anticipated. On September 27, 2024, the city took delivery of the four new centrifugal pumps and initiated their deployment.
To address the need for replacements following the damage caused by Hurricane Helene, a purchase order was issued to MWI for four rental pumps. This order, valued at $8,300.00, secured the rental of four additional pumps, along with hoses, couplings, telemetry, and related equipment from MWI Corporation.
On October 4, 2024, MWI Corporation submitted a proposal to build and deliver a second set of centrifugal diesel-powered, trailer-mounted portable pumps. The proposal outlined the purchase of four CT4 ECO QP 4 in. pumps and associated equipment to replace the four rental pumps and hoses
Authorization is requested to purchase an additional four pumps and associated components by utilizing the Florida Sheriff’s Association Contract #FSA-EQU21.0, valid through September 30, 2025. This procurement complies with Clearwater Code Section 2.563(1)(c) (Piggyback - $168,660.00) and Section 2.563(1)(d) (Non-Competitive Purchases - Impractical - $14,245.62). FSA pricing was updated on October 1, 2024.
APPROPRIATION CODE AND AMOUNT:
3197319-564000-C1908 $182,905.62
Funding is available in Capital Improvement Project 319-C1908, Stormwater Vehicles & Equipment, to fund this purchase order. This project is funded by Stormwater revenues.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
