SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Benchmark VA LLC, Subsurface Utility Services of Ashland, VA for gas leak surveys, corrosion inspections and meter maintenance services, in the estimated annual not-to-exceed amount of $230,000.00 for a period of one year with two, one-year renewal options, pursuant to ITB 23-25, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Procurement issued Invitation to Bid (ITB) 23-25, Surveys and Corrosion Prevention Coating Services, on behalf of CGS Energy (CGSE). The City received three responsive bids. After review, both procurement and CGSE recommend award to Benchmark VA LLC, Subsurface Utility Services of Richmond, VA, the lowest and most responsible bidder in accordance with the bid specifications.
These inspections and maintenance activities are required under Title 49, Code of Federal Regulations, Part 192 (49 CFR 192), and Chapter 25-12 of the Florida Administrative Code. Compliance with these regulations is verified annually by the Public Service Commission inspector during the City’s audit.
Gas leak surveys involve walking or driving along the gas distribution system to detect the presence of natural gas in the atmosphere. Surveys are required annually in Business Districts and every three years in Non-Business Districts. As part of these surveys, Benchmark will also inspect customer gas meter sets for visible corrosion and perform any required maintenance.
The term of this contract will be from January 1, 2026 through December 31, 2026, and includes two, one-year renewal options.
APPROPRIATION CODE AND AMOUNT:
Funding for this purchase order is available in CGSE account codes 4232066-530300 (Pinellas - Contractual Services) - $138,000.00 and 4232173-530300 (Pasco - Contractual Services) - $92,000.00. CGSE is funded by revenues from the Gas Utility Enterprise Fund.
USE OF RESERVE FUNDS:
STRATEGIC PRIORITY:
Deliver effective and efficient services by optimizing City Assets and Resources. 1.2, 1.3.
