SUBJECT/RECOMMENDATION:
Title
Approve a services agreement with Charter Communications dba Spectrum Enterprise (Spectrum) of St. Louis, MO, for cable, internet access and point-to-point data network services in the amount of $400,000.00, for services from October 1, 2025 through September 30, 2030, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(d), Non-competitive purchase (Impractical), and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Spectrum Enterprise provides cable, internet access and point-to-point data connections at approximately 15 locations across the City’s network. This agreement will be used citywide by multiple departments but will be managed by the Information Technology Department.
Spectrum is one of five service providers used to support the City’s network and computer operations. Spectrum is the current provider at these locations and has been a provider for nearly ten years at most locations. In some locations, Spectrum is the only vendor capable of providing this service. Staff is recommending the continued standardization of these services at these locations due to the lack of availability from other providers throughout the entire city, to ensure continuity of coverages, and to avoid disruption of services at the existing recreation centers and government facilities.
The agreement includes an indemnification provision for certain claims caused by the City. Nothing in the agreement, however, shall be deemed a waiver of the limitations on liability contained in Section 768.28, Florida Statutes, or the doctrine of sovereign immunity.
APPROPRIATION CODE AND AMOUNT:
Funding is available in the Information Technology operating budget code 5559862-530300, contractual services. Funding for fiscal years 2026-2030 will be requested in the annual proposed budgets.
The Information Technology department is funded by revenues from the Administrative Services Fund, an internal service fund of the city responsible for the administration of city-wide technology services.
STRATEGIC PRIORITY:
Approval of the purchase order supports Strategic Plan Objectives of High Performing Government.
