SUBJECT/RECOMMENDATION:
Title
Approve an agreement with Precision Contracting Services, Inc., for the installation of new, and maintenance of existing, conduit and fiber optic cabling in the not to exceed amount of $6,622,835.00 for a five-year term beginning September 1, 2024 through August 31, 2029, pursuant to RFP 46-24, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On June 7, 2024, Procurement issued RFP 46-24, Fiber Optic Installation and Maintenance Services and received three responses on July 9, 2024. A committee of staff representing Information Technology (IT) and Traffic Engineering ranked Precision Contracting Services, Inc. (PCS) as the top respondent for these services. PCS will install or replace fiber optic conduit and cabling at 30 or more locations across the city and provide on-going maintenance and emergency repair services for the service period of September 1, 2024, through August 31, 2029.
Of the total authorized amount, approximately $4,872,835.00 is scheduled for installation of new infrastructure. This amount includes $3,060,200.00 dedicated to fiber installation for the city’s ARPA project aimed at developing an advanced traffic management system (ATMS), and $1,812,635.00 to support the city’s technology network and services.
An amount of $1,750,000.00 ($350,000.00 annually over the five-year term) is allocated for the maintenance of fiber infrastructure, which encompasses any additional installation, maintenance, repair, or relocation as needed.
Maintenance services will also encompass mapping both existing and new infrastructure to ensure precise location and inventory of city-owned fiber infrastructure.
This effort will expand the City’s existing private fiber network, enhancing network redundancy to improve service reliability for data and voice connectivity to city facilities. Additionally, it will support upgrades to traffic management capabilities on city road corridors.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted in capital project 355-94729 Citywide Connectivity Infrastructure, 355-G2211 ARPA Fiber Upgrades, and 355-M1911 IT Disaster Recovery to fund this project, and additional funds will be included in future IT operating budgets for the on-going maintenance and emergency repairs.
Capital projects for Citywide Connectivity Infrastructure and IT Disaster Recovery and the IT operating budget are funded with revenues from the Administrative Services Fund, and internal service fund of the City. The ARPA Fiber Upgrades project was funded with a one-time General Fund allocation made possible due to ARPA revenue recovery used to partially fund Police salaries and wages for fiscal 2022
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance Government, as well as Superior Public Service.
