SUBJECT/RECOMMENDATION:
Title
Approve an increase to the existing purchase order with RDK Assets, Inc of Tampa, FL for solid waste and recycling truck rentals in the amount of $160,000.00, bringing the total not to exceed amount to $460,500.00, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Due to the impacts from Hurricane Helene and in anticipation of Hurricane Milton, the Solid Waste/Recycling (SWR) department contacted RDK on October 7, 2024 to secure six additional rental trucks. These included three rear-end loader trucks and three grapple/jaws trucks, which were picked up to assist with storm debris removal after Hurricane Milton passed. The requested additional funds will allow the department to use these six trucks through the end of December 2024, supporting efforts to bring the city back to being bright and beautiful from bay to beach.
The initial purchase order, approved by the City Manager in October 2023, amounted to $96,500.00 for truck rentals through a piggyback agreement with City of Boynton Beach ITB 011-2515-19/IT, valid through March 19, 2025. On May 16, 2024, Council approved an additional $204,000.00 to accommodate rentals due to significant operational challenges in SWR’s fleet, including mechanical failures and delayed deliveries of new trucks, bringing the purchase order to $300,500.00. Authorization is now requested for an additional $160,000.00 to cover more rental trucks for storm debris removal, bringing the total purchase order amount to $460,500.00.
APPROPRIATION CODE AND AMOUNT:
This purchase order will be coded to Solid Waste Fund cost code 4242083-544100-D2501, Rentals-Equipment-Hurricane Milton, which is used to track Hurricane Milton expenses. Reimbursement is anticipated from FEMA.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
This item falls under objective 1.3 (adopt responsive levels of service for public facilities and amenities) within High Performing Government.
