SUBJECT/RECOMMENDATION:
Title
Approve professional service agreement with Broaddus and Associates, Inc., of Austin, TX, to provide Owners Representative services for the new City Hall project (22-0019-EN) in the amount of $1,105,181 pursuant to Request for Qualifications (RFQ) 54-23 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
With an aging City Hall, constructed in 1964, and a city that has changed considerably since 1964, the City has been investigating the need for upgraded infrastructure. The need has become more pressing in recent years, as asbestos and structural challenges forced the City to vacate the old City Hall. The building has since been demolished, and the site is slated for private redevelopment.
In September 2022, pursuant to RFQ 24-22, the City Council approved Wannemacher Jensen Architects (WJA) to design a new facility. In June 2023, WJA presented the City Council with three options. The Council unanimously selected the site plan that combines a renovation of the City’s existing municipal services building (MSB) with a new building located on the city-owned parcel immediately south of MSB. WJA referred to this site plan as Option #2. This site plan is estimated to save approximately $31 million compared with the cost of a new stand-alone facility that would have replaced the MSB.
The Council has also expressed support for naming the new facility after the City’s long-time City Manager, William B. Horne. This item requests approval to engage an Owner’s Representative (OR) for oversight of the design and construction of the William B. Horne City Hall and the renovation of the existing MSB. An experienced OR firm brings expertise in cost control, schedule management, value engineering, and oversight of all stakeholders and processes throughout design, construction, and commissioning. The OR will maximize the City’s investment, ensure adherence to Greenprint 2.0, and supervise the construction of a safe and high-quality facility for citizens and for staff.
Following a robust and competitive procurement process, staff recommends the Council approve Broaddus & Associates (B&A) as the OR firm. B&A brings extensive experience in supervising City Hall construction projects across America. They also bring an impressive record of cost savings and cost avoidance initiatives that currently total more than $130 million across $5.5B in ongoing projects. The $130 million represents 127% of their OR fee in the aggregate. Moreover, they clearly identified and explained the detailed processes used during all project phases to minimize delays, cost overruns, and potential conflicts. Their local project manager is ready to integrate with City staff immediately, allowing B&A to add value long before construction begins. They are committed to streamlining the decision-making process, maintaining transparency, and efficiently resolving any conflicts that may arise during design and construction.
APPROPRIATION CODE AND AMOUNT:
ENGF220001-OVRS-PROSVC
ENGF230001-OVRS-PROSVC
Funds are available in capital improvement projects ENGF220001 - City Hall, and ENGF230001 - Municipal Services Building Renovations, in the amount of $1,105,181 to fund this Work Order.
In addition to the articulated value added by the enlistment of an OR, due to current vacancies in the Engineering Division, an OR will help provide the proper level of project management support that cannot currently be provided internally. This will offset a portion of the project budget estimated for internal Engineering management.