SUBJECT/RECOMMENDATION:
Title
Approve a Contract (Purchase Order) to Communications International of Vero Beach, FL in the amount of $999,978.65 for the Project 25 (P-25) Phase III upgrade of the city-wide two-way radio EDACS communication system infrastructure in accordance with Sec. 2.564(1)(b), Code of Ordinances - Sole Source; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Currently the City of Clearwater is in the process of upgrading its city wide communications system to a national P25 standard. This upgrade was laid out in 3 phases, with a multi-year implementation schedule. The initial phase was comprised of upgrades required by the Clearwater Police Department. The second phase was upgrading the remaining city user equipment. The third and final phase will complete the migration with the final build-out of the City’s system infrastructure.
The first part of Phase I, which was the initial Project 25 upgrade of the city-wide two-way radio EDACS communication system Infrastructure, was approved by Council on December 18, 2014. Part 2 of Phase I, which was approved in the six-year Capital Improvement Program, was approved by Council on April 16, 2015 and Part 1 of Phase II, partial terminal upgrades, was approved by Council on February 18, 2016.
This is Part 2 of Phase II and Phase III, which will be the completion of the 3-year migration for the City of Clearwater. This includes the purchase of the remaining terminals for Solid Waste, Gas, Public Utilities, Engineering and the final RF (Radio Frequency) build-out of the remaining 5 legacy EDACS channels.
Communications International has been designated a sole source based on the standardization and compatibility with existing equipment that will be retained.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the lease purchase capital improvement project 316-94243-530300-519; Radio P25 Upgrade.