SUBJECT/RECOMMENDATION:
Title
Authorize the award of a construction contract to Odyssey Manufacturing Co. of Tampa, Florida, for the RO1 Chemical Storage and Feed System Improvements in the amount of $426,548.10, pursuant to Invitation to Bid (ITB) 23-0051-UT; authorize a scope change to the previously approved Work Order with Mead and Hunt, Inc. of Tampa, FL, for the RO1 Chemical Storage and Feed System Improvements project (23-0051-UT), adding construction phase engineering, construction administration, construction observation, and project closeout services in the amount of $153,281.10, with no increase to the previously approved Work Order not-to-exceed amount of $495,731.00, pursuant to RFQ 34-23, Engineer of Record (EOR) Consulting Services, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The project scope addresses identified issues at Reverse Osmosis Water Treatment Plant No. 1 (RO1), located at 1657 Palmetto St., Clearwater, FL 33755. The project includes the installation of leak detection systems for the bulk chemical containment area, addressing a recommended improvement identified during the study performed under Project 19-0034-UT - Chemical Storage and Handling.
The project also includes rehabilitation of the ammonium hydroxide dosing area and conversion to a liquid ammonium system. This work addresses another recommended improvement identified during the same Project 19-0034-UT study. In addition, the project includes relocating the caustic injection point and correcting piping deficiencies identified during the investigation conducted as part of Project 19-0034-UT - Chemical Storage and Handling.
These improvements will support the continued reliable production of high-quality potable water for City customers while reducing the potential for chemical spills and improving the ability to detect and respond to leaks or spills quickly.
The Public Utilities Department issued ITB 23-0051-UT, which closed on July 30, 2026. The lowest responsive and responsible bid, submitted in accordance with the plans and specifications, was received from Odyssey Manufacturing Co. EOR Mead & Hunt evaluated the bids and recommends awarding the construction contract to Odyssey Manufacturing Co., in the amount of $426,548.10.
On November 21, 2024, City Council approved a work order to Mead & Hunt, Inc. in the amount of $495,731.00 for design and bidding services for the RO1 Chemical Storage and Feed System Improvements project (23-0051-UT) pursuant to RFQ 34-23, Engineer of Record (EOR) Consulting Services.
This item approves a scope addition to the previously approved Work Order. The scope addition adds the construction phase services needed to complete the project, including construction contract administration, issued-for-construction documents, preconstruction and progress meetings, construction submittal and RFI review, field/change order coordination, pay application review, site visits, resident project representative services, substantial and final completion walkthroughs, final as-built review, record drawings, and permit closeout.
No additional funding is requested for the EOR services. Although the scope change adds $153,281.10 in construction phase services, certain items from the originally approved scope were removed or are no longer needed. As a result, the revised Work Order remains below the previously approved not-to-exceed amount of $495,731.00.
Staff recommends approval of the scope change to allow construction phase services to proceed while maintaining the previously approved Council funding authority.
The construction duration is 270 consecutive calendar days from the issuance of the Notice to Proceed.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining the RO1 Water Treatment Plant.
APPROPRIATION CODE AND AMOUNT:
3277327-563800-M1908 $426,548.10
Funds for Odyssey Manufacturing Co. are available in capital improvement project M1908, RO1 R&R to fund this work order.
Funds for the construction phase services from the EOR are available in cost code 3217321-96764. The scope change amount is $153,281.10 and will be funded within the previously approved Work Order not-to-exceed amount of $495,731.00.
A first quarter budget amendment will transfer $426,548.10 from project 3217321-96764, RO Plant Expansion Res #1 to 3277327-M1908, RO #1 R&R, to provide additional project funding. This project is funded by revenues from the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
This item supports Strategic Priority 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
