SUBJECT/RECOMMENDATION:
Title
Authorize Contract Number 900382 with Smith Fence Company, Clearwater, FL, to provide fencing and related services, in an annual not-to-exceed amount of $500,000 for a five-year term, pursuant to Code of Ordinances Section 2.564(1)(d) Cooperative Contracts and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
A cooperative bid effort for fencing and related services was handled by Pinellas County Procurement and represented the projected requirements for eight agencies in the region, including Clearwater. Pinellas County Bid Number 178-0122-B was issued for a five-year term with a mix of firm cost plus markup pricing for Group 7 - Gate Operators. Unit pricing for Groups 1 through 6 - Steel Fencing and Fence Gates, Plastic Pipe and Fittings and Groups 8 through 11 - Repairs, Installation, Labor, are adjustable at twelve-month intervals by the Producer Price Index (PPI) and Consumer Price Index (CPI), respectively.
Primary utilization of fencing services is by Parks and Recreation for temporary fencing associated with events and projects and permanent fencing around facilities such as tennis and basketball courts, and ballfields. Other departments utilize fencing services for repairs and project work.
The estimated annual requirements for fencing services by departments are as follows:
Ø Parks and Recreation - $250,000
Ø General Services - $50,000
Ø Public Utilities - $20,000
Ø Clearwater Gas System - $15,000
Ø Planning & Development - $10,000
Ø Engineering - $5,000
Ø Marine & Aviation - $5,000
Ø Police - $5,000
These amounts are subject to change based on projects and events throughout the year. The authorization includes $140,000 unallocated funds for flexibility with additional needs for any department(s) within the City, including capital projects in future years as well as emergency needs that may arise.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Fiscal Year 17/18 departmental budgets in various operating and capital codes, and will be budgeted accordingly in future fiscal years.