SUBJECT/RECOMMENDATION:
Title
Award purchase orders to Quality Sod and Landscape LLC, Sunbelt Sod and Grading Co. and Tom’s Sod Service, Inc. for citywide sod needs in the cumulative annual amount of $300,000.00 for the initial term April 19, 2024 through April 18, 2025, with two, one-year renewal options pursuant to Invitation to Bid 19-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid # 19-24 Sod Material and Installation Services was released on January 12, 2024, and three submissions were received on February 13, 2024. The Parks & Recreation Department evaluated each submission and determined that the three noted companies, Quality Sod & Landscape LLC, Sunbelt Sod & Grading Co. and Tom’s Sod Service, Inc, meet the requirements of the city. This award is proposed to be made to the noted three vendors to ensure a continuity of supply and flexibility in the ordering of product and/or services, as may be needed. Therefore, the Parks & Recreation Department is recommending the award of the contract to the three vendors as follows:
Quality Sod & Landscape LLC
• Primary for Option 1 & Option 2: Types: Tifway 419 Bermuda (pieces), Latitude 36™ Bermuda (pieces), Celebration Bermuda® (pieces), TifTuf™ Bermuda (pieces), Bahia, Seashore Paspatum, St. Augustine Citra Blue, St Augustine Floratam, St Augustine Palmetto, St Augustine Seville, St Augustine Scott’s ProVista, Emerald Zoysia, Empire Zoysia & CitraZoy Zoysia
• Primary for Option 3: Delivery Only: Types: Tifway 419 Bermuda, Latitude 36™ Bermuda, Seashore Paspatum, St. Augustine Floratam, St. Augustine Seville, St. Augustine Scott's ProVista, Emerald Zoysia, Empire Zoysia, CitraZoy Zoysia
Sunbelt Sod & Grading Co.
• Primary for Option 1 & Option 2: Types: Celebration Bermuda (Option 1 only, Rolled), TifTuf™ Bermuda (Rolled)
• Primary for Option 3: Delivery Only: Types: Celebration Bermuda®, TifTuf™ Bermuda
Tom’s Sod Service, Inc
• Primary for Option 1 & Option 2: Types: Tifway 419 Bermuda and Latitude 36™ Bermuda (rolled), Celebration Bermuda® (Option 2 only, rolled)
• Primary for Option 3: Delivery Only: Types: Bahia, St. Augustine Citra Blue, St. Augustine Floratam
Option 1 includes delivery and installation of the sod. Option 2 includes delivery, installation, and removal of existing grass and vegetation. Option 3 is for delivery only.
This contract will be used for parks and recreational facilities and other city projects as needed.
The Parks & Recreation Department estimates the annual expense of this contract at $250,000 from Parks & Recreation and $50,000 from city-wide funding with two one-year renewal options. The Parks & Recreation Department will ensure that all requirements, including any applicable provision of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of general fund cost centers; primarily from projects, parks and athletic codes, as well as various Capital Improvement Project codes.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts;
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events;
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization; and
• 4.3: Protect the conservation of urban forests and public green spaces to promote biodiversity and reduce our carbon footprint.
