SUBJECT/RECOMMENDATION:
Title
Approve an administrative clarification to the September 17, 2026 City Council authorization for purchase orders to Consolidated Pipe and Supply, Ferguson Enterprise LLC, Palm Beach Plumbing Parts, and American Backflow Products Company for backflow devices and parts, to expressly establish Public Utilities' flexibility to use the secondary and tertiary source, if needed, within the existing annual not-to-exceed amount of $750,000.00 and pursuant to Invitation to Bid 37-26, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On September 17, 2026, City Council authorized purchase orders to four vendors for backflow devices and parts in an annual not-to-exceed amount of $750,000.00, with the option for two one-year extensions, pursuant to Invitation to Bid 37-26, Backflow devices and parts.
The original authorization identified the awarded vendors and product groups but did not expressly state that Public Utilities may use the secondary and tertiary source, if needed. Staff requests this administrative clarification to ensure continuity of supply for backflow devices and parts. The clarification is intended to preserve the existing annual not-to-exceed amount, scope, solicitation, and original council authorization.
APPROPRIATION CODE AND AMOUNT:
Public Utilities cost centers, cost code 550400, Operating Supplies and Materials, funded by revenues from the Water and Sewer Utility Enterprise Fund.
USE OF RESERVE FUNDS:
No reserve funds are identified in the materials provided. Finance confirmation required: N/A.
STRATEGIC PRIORITY:
High Performing Government, Objective 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. The clarification supports continuity of supply of materials used to maintain the City's potable water infrastructure.
