SUBJECT/RECOMMENDATION:
Title
Approve additional expenditures of $330,000 with Clearwater Vehicle Towing Service, Inc., under Contract No. 902211, resulting from RFP 53-24, for vehicle towing services, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
On September 3, 2024, the City entered into Contract No. 902211 with Clearwater Towing Service, Inc. for vehicle towing, recovery, storage, and related services used by the Fleet Maintenance Division and Clearwater Police Department. The initial term was October 1, 2024, through September 30, 2025, with up to three additional one-year extensions available through September 30, 2028.
The City Manager previously authorized $100,000 for the initial contract term and $100,000 for the first one-year extension, for a total of $200,000 authorized under the City Manager’s delegated purchasing authority. Additional spending authority is needed due to higher-than-anticipated use of towing services.
Approval of the additional $330,000 will establish a cumulative not-to-exceed contract authorization of $530,000 through September 30, 2028, inclusive of the $200,000 previously authorized under the City Manager’s delegated authority.
This request increases spending authority only and does not modify the contract’s scope, pricing, or other terms and conditions. The authorization applies to the full contract term and is not an annual spending limit.
APPROPRIATION CODE AND AMOUNT:
Funding for fiscal year 2026 is available in Fleet Maintenance cost code 5666611-530300, Contractual Services, and Police Department cost code 0101155-548000, Other Charges. Expenditures in future fiscal years are subject to appropriation in the respective departments’ adopted budgets and execution of the applicable contract extensions.
Fleet Maintenance expenditures are funded through the Garage Fund, an internal service fund that supports citywide vehicle and equipment maintenance. The Police Department is funded by revenues from the General Fund.
STRATEGIC PRIORITY:
This purchase supports the objectives of a High Performing Government (1.2) by ensuring City vehicles and equipment remain safe, reliable, and available to support efficient municipal operations and uninterrupted public service.
